Admin Assistant (Temp)

Keppel Technology Solutions Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Keppel Technology Solutions PTE. LTD. in Singapore is seeking an Administrative Assistant to provide AR, administrative, and commercial support, ensuring smooth day-to-day operations.

You will assist with quotation preparation, invoicing, and coordination with customers and internal teams. The role requires meticulous organization, proficiency in MS Office (Excel and Word), and clear English communication. Training will be provided; the successful candidate will handle multiple tasks in a

Qualifications

• Diploma or equivalent in Business Administration, Accounting, Finance, or related discipline.
• No prior experience required; on-the-job training provided.
• Proficient in Microsoft Office (Excel & Word).

Responsibilities

• Support AR clearance activities and reconcile outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers for payment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Skills

Communication skills

Multitasking

Attention to detail

Teamwork

Education

Diploma / GCE O-Level / NITEC or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Role Purpose

The Administrative Assistant isresponsible for providing administrative accounts receivable (AR), andcommercial support to ensure smooth day-to-day business operations. The rolesupports quotation preparation, AR clearance, invoicing, collections follow-upand coordination with customers and internal stakeholders to ensure timelyprocessing of commercial transactions and accurate record keeping.

Key Responsibilities

• Support AR clearance activities and ensure timely reconciliation of outstanding receivables.
• Monitor customer payment status and follow up on overdue invoices.
• Liaise with customers regarding invoice discrepancies and payment-related queries.
• Assist in preparing AR ageing reports and collection updates for management review.
• Coordinate with Finance to ensure payments are properly allocated and reconciled.
• Assist in preparing supporting documents required by customers forpayment processing.
• Prepare customer quotations, proposals, and commercial documentation accurately and promptly.
• Support contract and sales order administration.
• Generate and issue invoices based on approved quotations, contracts, or purchase orders.

Requirements

• Diploma, GCE O-Level, NITEC, Higher NITEC, orequivalent qualification in Business Administration, Accounting, Finance, or arelated discipline.
• No prior experience is required as on-the-jobtraining will be provided.
• Proficient in Microsoft Office applications,particularly Microsoft Excel and Word.
• Able to communicate effectively in English, bothverbally and in writing.
• Good written communication and documentationskills.
• Meticulous, organized, and able to managemultiple tasks in a fast-paced environment.
• Positive attitude, willingness to learn, and ability to work independently as well as in a team environment.