Admin Assistant

Acer Computer Singapore Pte Ltd; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Acer Computer Singapore Pte Ltd seeks an Admin Assistant to provide essential administrative and office support to ensure smooth day-to-day operations. The role covers call coordination, documentation, purchasing, vendor coordination, and supporting service and operational activities.

This position is office-based. Responsibilities include handling calls, processing orders, tracking statuses, managing emails and invoices, maintaining records, coordinating office supplies, and supporting staff

Qualifications

• Minimum 1 year of experience in administrative or office support.
• GCE O-Level/Nitec/Higher Nitec or equivalent is required.
• Diploma in Business Administration or related discipline is a plus.

Responsibilities

• Answer and route incoming calls professionally and promptly.
• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Coordinate with vendors for procurement, repairs, and maintenance; track invoices, service completion, and deadlines.
• Occasional overtime including 1 or 2 weekend periods during repair completion or electricity shutdowns.

Skills

Good communication

Interpersonal skills

Organizational skills

Multitasking

Independent with teamwork

Singaporean/PR apply only

Education

GCE O-Level/Nitec/Higher Nitec or equivalent

Diploma in Business Administration or related discipline

Job description

Job Summary

The Admin Assistant provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

Key Responsibilities

1. Call Handling

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including sourcing venues and coordinating team-building activities.
• Serve as a member of the BizSafe Committee.

3. Vendor Coordination

• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime (including 1 or 2 weekend), particularly during repair completion periods or annual electricity shutdowns.

Qualifications & Experience

Education

• Minimum GCE O-Level, Nitec / Higher Nitec, or equivalent.
• Diploma in Business Administration or a related discipline would be an advantage.

Experience

• Minimum 1 year of experience in an administrative or office support role.

Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.
• Only Singaporean / Permanent Residents may apply.