Admin Assistant (Purchasing / Procurement Support)

Search Personnel Pte Ltd; Singapore; On-site; SGD 2,400 - 4,000; Full time

Job summary

Search Personnel Pte Ltd is seeking an Admin Assistant (Purchasing/Procurement Support) to handle purchase orders, supplier coordination and records at Gambas Crescent, near Sembawang MRT. Working hours are Monday to Friday, 8am–5pm, five days a week.

The role requires a diploma or equivalent qualification, good MS Office skills, and the ability to work both independently and in a team. Salary up to SGD 4,000 plus AWS, permanent contract, manufacturing sector.

Qualifications

• Diploma, Nitec or equivalent qualification in Business, Administration, or Supply Chain.
• Experience in admin, purchasing or procurement support is advantageous.
• Proficient with MS Office and able to manage records and supplier coordination.

Responsibilities

• Prepare and process purchase orders and related documents.
• Assist with purchase requisitions, quotations and supplier follow-ups.
• Coordinate with suppliers on delivery schedules and status.
• Update purchase records, delivery details and invoices.
• Liaise with internal teams on purchasing and admin matters.
• Maintain filing of procurement and admin documents.
• Support stock, delivery and documentation follow-up when required.
• Perform general administrative duties as directed by management.

Skills

Organised

Detail-oriented

Good communication

Teamwork / independent work

Education

Diploma, Nitec or equivalent qualification in Business, Administration, Supply Chain or related discipline

Tools

Microsoft Office

Job description

Position: Admin Assistant (Purchasing / Procurement Support)

Location: Gambas Crescent, around 9 minutes’ walk from Sembawang MRT

Working hours: 5 days work week, Monday to Friday, 8.00am to 5.00pm

Salary (commensurate with experience): Up to $4,000 + AWS

Duration: Permanent

Industry: Manufacturing and Repair of Semiconductor Assembly and Testing Equipment

Main Responsibilities:

• Prepare and process purchase orders and related documents.
• Assist with purchase requisitions, quotations and supplier follow-ups.
• Coordinate with suppliers on delivery schedules and order status.
• Update purchase records, delivery details and invoice information.
• Liaise with internal teams on purchasing and administrative matters.
• Maintain proper filing of procurement and administrative documents.
• Support stock, delivery and documentation follow-up when required.
• Perform general administrative duties assigned by management.

Requirements:

• Diploma, Nitec or equivalent qualification in Business, Administration, Supply Chain or related discipline.
• Relevant admin, purchasing or procurement support experience will be advantageous.
• Comfortable handling purchase orders, records and supplier coordination.
• Proficient in Microsoft Office applications.
• Organised, detail-oriented and able to follow up on tasks promptly.
• Good communication and coordination skills.
• Able to work independently and as part of a team.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.