Administrative Assistant

Brunel; Singapore; On-site; SGD 2,800 - 4,400; Full time

Job summary

Brunel International S.E.A. Pte. Ltd.

in Singapore is seeking an organized Administrative Assistant with a procurement focus to support PR/PO/invoice workflows and vendor coordination. The role requires close collaboration with procurement, finance, and operations teams to ensure timely processing. We expect a diploma or equivalent qualification and at least 1 year of relevant experience, with strong Excel/Outlook skills and a proactive, detail-oriented mindset appropriate for a

Qualifications

• Minimum 1 year of relevant experience in administration, procurement support, purchasing support, accounts payable, or operations administration.
• Experience in handling PR, PO, invoice processing, and vendor coordination.
• Knowledge of SAP and Purchase-to-Pay (P2P) processes.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Comfortable working in a compliance-driven environment and adhering to audit requirements.

Responsibilities

• Raise Purchase Requisitions (PR) through SharePoint and liaise with Procurement for processing and approvals.
• Manage procurement-related transactions, billings, and payment processes through SAP and other internal systems.
• Coordinate vendor access arrangements, including T-badges and visitor badges.
• Handle withholding tax matters and ensure supporting documentation is complete and accurate.
• Follow up with vendors after PO issuance and coordinate site visits.

Skills

Attention to detail

Organizational skills

Communication skills

Teamwork

Education

Diploma or equivalent

NITEC

O level

Tools

SAP

P2P processes

MS Office

Excel

Outlook

Job description

Responsibilities

• Raise Purchase Requisitions (PR) through SharePoint and liaise with Procurement for processing and approvals.
• Manage procurement-related transactions, billings, and payment processes through SAP and other internal systems.
• Coordinate vendor access arrangements, including T-badges and visitor badges.
• Handle withholding tax matters and ensure supporting documentation is complete and accurate.
• Follow up with vendors after Purchase Order (PO) issuance and coordinate site visits.
• Arrange vendor visits based on maintenance schedules and ensure valid POs with sufficient balances are available prior to service execution.
• Coordinate PO top-up requests and follow through on approval processes when required.
• Collect and process Delivery Orders (DOs), working closely with internal stakeholders to facilitate Goods Receipt (GR) postings.
• Investigate and resolve discrepancies relating to Goods Receipts (GR), invoices, quantities, pricing, and vendor billings.
• Verify Forms of Acceptance (FOA) and supporting documentation to facilitate invoice processing and payment.
• Ensure all procurement, payment, and documentation processes comply with company policies and audit requirements.
• Maintain proper filing, scanning, and record management of operational and compliance-related documents.
• Coordinate logistics and freight arrangements for overseas sample shipments when required.
• Liaise with vendors, procurement, finance, warehouse, and operational teams to ensure smooth administrative and procurement support.
• Support ongoing process improvement initiatives and maintain accurate administrative records.
• Perform any other administrative duties assigned by the supervisor from time to time.

Requirements

• Minimum GCE 'O' Level, NITEC, Diploma, or equivalent qualification.
• Minimum 1 year of relevant experience in administration, procurement support, purchasing support, accounts payable, or operations administration.
• Experience in handling Purchase Requisitions (PR), Purchase Orders (PO), invoice processing, and vendor coordination
• Knowledge of SAP and Purchase-to-Pay (P2P) processes
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Good organizational, time management, and multitasking skills.
• Effective communication and interpersonal skills with the ability to work with internal and external stakeholders.
• Possess a proactive attitude, willingness to learn, and ability to work independently as well as in a team.
• Comfortable working in a compliance-driven environment and adhering to audit requirements.
• Able to handle confidential information with professionalism and integrity.

We regret that only shortlisted candidates will be notified.

Brunel International S.E.A. Pte. Ltd.

UEN No.: 199603098R

EA Licence No.: 16S8067

EA Personnel: Shahidan Yusof (R1658969)