Admin Assistant (Project & Documentation) - Up to $3,500 + AWS

SEARCH PERSONNEL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruitment agency in Singapore is seeking an Admin Assistant (Project & Documentation) to provide comprehensive support to project managers. This permanent role involves document preparation, project record maintenance, and liaising with clients and suppliers. Candidates must have at least a Nitec qualification and be bilingual in English and Mandarin. The position offers a competitive salary of up to $3,500 plus benefits including AWS, medical, and annual leave.

Benefits

Medical Benefits

14 Days Annual Leave

Variable Bonus

Qualifications

• Minimum of Nitec with at least one year of relevant working experience.
• Bilingual in English and Mandarin to communicate with clients who can only speak Mandarin.

Responsibilities

• Provide comprehensive administrative support to Project Managers and the site team.
• Prepare, format, and distribute key project documents.
• Maintain organized and up-to-date project records and documentation.
• Assist in preparing purchase requisitions and liaising with suppliers.
• Support preparation of project progress claims and invoices.
• Liaise with internal departments and external parties for assistance duties.
• Assist with tracking project timelines and delivery schedules.

Skills

Bilingual in English and Mandarin

Education

Nitec

Job description

Job Details

• Position: Admin Assistant (Project & Documentation) – Up to $3,500 + AWS
• Location: East – Ubi (Near MRT)
• Working Hours: Monday to Friday | 8.30am to 5.30pm
• Salary (commensurate with experience): Up to $3,500 + AWS + Variable Bonus + 14 Days AL + Medical Benefits
• Duration: Permanent
• Industry: Service & Maintenance

Responsibilities

• Provide comprehensive administrative support to Project Managers and the site team.
• Prepare, format, and distribute key project documents (e.g., progress reports, purchase orders, meeting minutes).
• Maintain organized and up-to-date project records, files, and documentation.
• Assist in preparing purchase requisitions and liaising with suppliers or vendors for quotations and deliveries.
• Support preparation of project progress claims, invoices, and related documentation.
• Liaise with internal departments (accounts, HR) and external parties (suppliers, clients) for simple assistance duties.
• Assist with tracking project timelines, progress claims, and delivery schedules.

Requirements

• Minimum of Nitec with at least one year of relevant working experience.
• Bilingual in English and Mandarin to communicate with clients who can only speak Mandarin.

Email to: [e-mail]

Chloe Ong

Associate Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684