Admin Assistant (Invoicing)

ECOGREEN PACKAGING PTE LTD; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

ECOGREEN PACKAGING PTE LTD is seeking a proactive Admin Assistant to support daily operations in Singapore. You will issue invoices daily, maintain records, answer calls, and coordinate order flow with Mandarin-speaking partners.

The role requires attention to detail, accuracy in invoicing, and flexibility for occasional weekend work with overtime paid. No heavy experience needed; relevant experience is a plus.

Qualifications

• No experience required; relevant experience preferred.
• Mandarin proficiency required for supplier/customer coordination.
• Office hours Monday–Friday; occasional weekend work with overtime pay.

Responsibilities

• Issue invoices daily and ensure accuracy.
• Answer phone calls and reply messages.
• Receive orders via phone, email, and WhatsApp.
• Check customer details before issuing invoices.
• Invoice filing and documentation.
• Attend to customer queries as needed.
• Perform ad hoc duties as assigned by management.

Skills

Attention to detail

Proactive

Mandarin communication

Tools

QuickBooks Online

Job description

We are seeking a proactive and detail-oriented Admin Assistant to provide administrative support for the daily operations. Key responsibilities include preparing and issuing invoices, maintaining accurate records, and ensuring smooth coordination of administrative activities.

General Responsibilities:

• Issue invoice on daily basis.
• Answering phone call and reply message.
• Receive order via phone call / email / and whatsapp.
• Check the customer details before issue the invoice such as Customer Name, branch outlet, quantity, amount, gst amount, and items.
• Ensure invoice issued is accurate.
• Invoice filling.
• Attend to customer queries (sometimes).
• Any other ad hoc duties as assigned by the management.

Job Requirements:

• Monday to Friday Office hours.
• Weekend work may be required occasionally based on operational needs, typically 1-3 weekend days per month. Overtime pays are provided.
• No experience required, but candidate with relevant experience in preferred.
• Experience with QUICKBOOKS ONLINE will be an advantage.
• Proficiency in spoken and written Mandarin is required as the role involves regular communication and coordination with Mandarin-speaking suppliers and customers.
• Singaporean or Permanent Resident Only.