Admin Assistant

NEW FLINT MARINE PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

NEW FLINT MARINE PTE. LTD. in Singapore is seeking a diligent Office Administrator to handle daily administrative and coordination duties, prepare invoices, quotations, and purchase orders, and assist with payroll and timesheet entry.

You will monitor attendance, manage filing and documentation, liaise with clients and suppliers, respond to inquiries, arrange deliveries and meetings, and support management and the Director.

Qualifications

• Duties include handling daily office administrative tasks and coordination.
• Prepare invoices, quotations, purchase orders, and service reports.
• Assist with timesheet entry and payroll preparation.
• Monitor attendance and working hours.
• Maintain filing systems and documentation records.
• Handle partial AR functions and payment follow-ups.
• Coordinate with clients, suppliers, and internal staff.

Responsibilities

• Attend to phone calls, emails, and customer inquiries professionally.
• Provide general administrative support to management and office operations.
• Carry out duties assigned by the Director on a daily basis.

Skills

Administrative tasks

Coordination

Invoicing

Timesheet entry

Payroll support

Accounts Receivable basics

Client communication

Documentation

Tools

MS Office

Excel

Accounting software (basic)

Job description

Handle daily office administrative and coordination duties

Prepare invoices, quotations, purchase orders, and service reports

Perform timesheet entry and assist with payroll preparation

Monitor workers’ attendance and working hours

Maintain proper filing systems and documentation records

Handle partial Accounts Receivable (AR) functions and payment follow-ups

Coordinate with clients, suppliers, and internal staff for daily operations

Attend to phone calls, emails, and customer inquiries professionally

Arrange delivery schedules, site appointments, and meetings

Provide general administrative support to management and office operations

Carry out duties assigned by the Director on a daily basis

Singaporeans only

5 days' work (Mon - Fri)

8.30am to 5.30pm