Admin Assistant (Hands on exp on Excel)

TRUST RECRUIT PTE. LTD.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

TRUST RECRUIT PTE. LTD. in Singapore is seeking a capable Administrative Assistant to support executives and streamline office operations.

You will plan meetings, prepare agendas and minutes, manage calendars, travel arrangements, and prepare reports and presentations for senior management.

Ideal candidates have 1–3 years of admin or executive support experience and are proficient with MS Office (Excel, Word, PowerPoint).

Qualifications

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.
• 1–3 years of experience in administrative, or executive support roles.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

Responsibilities

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing regularly scheduled reports and administrative documents.
• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.
• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.
• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.
• Handle confidential information and sensitive documents with a high level of discretion and professionalism.
• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.
• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.
• Conduct research and compile data to support management decision-making and business planning.
• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Skills

Excel

Word

PowerPoint

MS Office

Education

Diploma in Business Administration

Tools

Microsoft Office

Job description

5 day work week, 9am - 6pm

Job Responsibilities

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing regularly scheduled reports and administrative documents.
• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.
• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.
• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.
• Handle confidential information and sensitive documents with a high level of discretion and professionalism.
• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.
• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.
• Conduct research and compile data to support management decision-making and business planning.
• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Job Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.
• 1–3 years of experience in administrative, or executive support roles.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.