Administrative Assistant

Kay-Link Construction Pte Ltd; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

Kay-Link Construction Pte Ltd in Singapore is seeking a proactive administrative assistant to cover front desk duties, greet guests, handle mail and enquiries, and keep the office organized.

You will support senior leaders with correspondence, plan meetings, coordinate travel, manage filing and inventories, and oversee supplies for group events. Proficiency in Chinese is a plus, and willingness to learn new software is required.

Qualifications

• Minimum high school diploma or equivalent.
• Proven administrative experience.
• Proficiency in Chinese is a plus.
• Willingness to learn new software and systems.

Responsibilities

• Provide front-desk coverage with a busy multiline phone system.
• Support senior leaders with email, memos, letters, spreadsheets, forms, and faxes.
• Plan and schedule meetings in office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.

Skills

Administrative experience

Front desk management

Chinese language (basic)

Software aptitude

Education

High school diploma or equivalent

Job description

Key responsibilities

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain filing system, contact database, employee list, and inventory
• Order and oversee office supplies and food deliveries for group meetings

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Proficiency in Chinese is a plus

• Aptitude for learning new software and systems