Urgent! Admin Executive (Sole Contributor)

TRUST RECRUIT PTE. LTD.; Singapore; Sur place; SGD 33 000 - 61 000; Plein temps

Résumé du poste

TRUST RECRUIT PTE. LTD. is seeking a capable Administrative Assistant to join our Singapore team. You will plan and coordinate meetings, prepare agendas, and take detailed minutes, while supporting executives with correspondence and reports.

Responsibilities include compiling timesheets, maintaining personnel records, assisting with payroll, calendar management, travel arrangements, and coordinating company-wide events. The role requires discretion, accuracy, and proficient MS Office skills.

Qualifications

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.
• 1–3 years of experience in administrative or executive support roles.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

Responsabilités

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing reports and administrative documents.
• Collect and verify timesheets and assist with payroll processing.
• Provide administrative support to managers and the executive team.
• Coordinate travel arrangements and calendar management.

Connaissances

Executive support

Administrative coordination

Formation

Diploma in Business Administration / Accounting

Outils

Excel

Word

PowerPoint

Description du poste

Job Responsibilities

• Plan and coordinate meetings, prepare agendas, and take detailed meeting minutes.
• Assist in preparing regularly scheduled reports and administrative documents.
• Collect and verify timesheets, maintain employee records in both local and China HR systems, and assist with payroll processing.
• Provide comprehensive administrative support to managers and the executive team, including calendar management, meeting coordination, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents for executive-level distribution.
• Act as a liaison between the executive team, clients, and internal departments to ensure effective communication and coordination.
• Handle confidential information and sensitive documents with a high level of discretion and professionalism.
• Assist in organising and coordinating company-wide events, conferences, seminars, and board meetings.
• Manage office administration, including filing systems, office supplies, and process improvements to streamline daily operations.
• Conduct research and compile data to support management decision-making and business planning.
• Perform other administrative duties and ad hoc tasks as assigned by superiors.

Job Requirements

• Diploma or equivalent qualification in Business Administration, Accounting, or a related field.
• 1–3 years of experience in administrative, or executive support roles.
• Proficient in Microsoft Office, especially Excel, Word, and PowerPoint.

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