Administrative Assistant (6 Months Contract)

Internsg; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Internsg in Singapore is seeking an administrative assistant to support the corporate secretarial team. You will update minutes books and internal databases, maintain files, prepare corporate documents, handle mails and invoices, and liaise with clients and vendors to ensure smooth operations.

The role requires Mandarin for coordination with Chinese clients and documents, along with 1 year of relevant experience, multitasking ability, and strong MS Office skills.

Qualifications

• 1 year of prior experience in similar administrative roles.
• Mandarin speaking preferred for coordination with Chinese clients and reviewing Chinese documents.
• Able to multitask and meet tight timelines.
• Detail oriented; demonstrates thoroughness and ownership of work.
• Proactive, self-motivated, independent and responsive.
• Good interpersonal, organizational and communications skills.
• Proficient in MS Office (MS Excel and MS Word).

Responsibilities

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to.
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

Skills

MS Office

MS Excel

MS Word

Communication skills

Multitasking

Detail oriented

Proactive

Job description

Some of the things you’ll be doing:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with chinese clients and reviewing chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)