Admin Assistant (6 Month Contract)

Swift Integrated Logistics (S) Pte. Ltd.; Singapore; On-site; SGD 27,000 - 38,000; Full time

Job summary

Swift Integrated Logistics (S) Pte. Ltd. is seeking a diligent Administrative Assistant to support multiple departments at our Joo Koon office in Singapore. You will handle general admin tasks, calendar management, and front-desk duties.

The role requires meticulous attention to detail, strong English communication, and proficiency with Microsoft Office. Working hours are Monday to Friday, 8:30am to 5:30pm, with the opportunity to contribute to efficient office operations.

Qualifications

• High level of integrity and discretion.
• Meticulous and detail-oriented.
• Fluent in English reading and writing.
• Able to work under tight deadlines in a fast-paced environment.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide general administrative and clerical support for other departments.
• Administer and maintain leave records.
• Answer, screen and forward phone calls with professional etiquette.
• Assist with timely submission of reports to relevant departments.
• Attend visitors and prepare meeting rooms and corporate gifts.
• Maintain filing system for documents/records.
• Sort, file and key Delivery Tickets and Trip Pay from customers.
• In charge of operation supplies such as uniforms, accoutrements, stationery, pantry items.
• Perform other duties as assigned by supervisor.

Skills

Integrity

Discretion

Meticulous

English fluency

MS Office

Tools

Microsoft Office

Job description

Responsibilities

• Assist and backup in general administrative and clerical support for other departments
• Administration and maintaining of leave
• Answer, screen and forward phone calls and practise good telephone etiquette
• Assist and ensure prompt submission of reports to relevant departments
• Attend to visitors and preparation of meeting rooms and corporate gifts
• Maintain proper filing system of all documentation/records files
• Sorting, filing and keying of Delivery Tickets and Trip Pay from customers
• In charge of operation supplies suck as uniforms, accoutrements, stationary, pantry toiletries and etc
• Other duties as assign by supervisor

Requirements

• High level of integrity and discretion
• Meticulous
• Fluent in English, which includes the ability to read and write
• Able to work under tight deadlines in a fast-paced environment
• Proficient in Microsoft Office applications

Working Location: Joo Koon [3 bus stops away from Joo Koon Bus Interchange]

Working hours: Monday - Friday 8.30am to 5.30pm