Admin Assistant / Executive (6-Month Contract)

Skinlab The Medical Spa Pte Ltd; Singapore; On-site; SGD 18,000 - 27,000; Part time

Job summary

Skinlab The Medical Spa Pte Ltd is seeking an administrative support professional to assist the Business Support unit with office administration, documentation and project coordination. You will organize electronic files, update records and coordinate meetings with stakeholders.

The role requires strong MS Office skills, attention to detail and the ability to handle confidential information. A six-month contract is offered with opportunities to learn and support company events.

Qualifications

• Prior administrative experience preferred; candidates with relevant skills are welcome to apply.
• Proficient in Microsoft Office, especially Excel and Word, and familiar with Google Drive.
• Accurate in data entry and attentive to detail.
• Organised and able to follow instructions and meet deadlines.
• Good communication and follow-up skills.
• Able to handle confidential information with discretion.
• Commitment to a six-month contract.

Responsibilities

• Organise and maintain electronic files and folders, including shared drives housekeeping.
• Perform data entry and update records, databases and trackers.
• Prepare and compile documents and correspondence for admin purposes.
• Coordinate meetings and training dates with stakeholders.
• Follow up on outstanding information and responses.
• Support admin and logistics for office activities and company events.
• Conduct basic research and collate information.
• Perform other related admin duties as assigned.

Skills

Data entry

Microsoft Office

Excel

Word

Organised

Communication

Confidentiality

Deadline-driven

Tools

Google Drive

Job description

Role Summary

Provide administrative and coordination support to the Business Support unit across office administration, documentation and assigned projects.

Key Responsibilities

• Organise and maintain electronic files and folders, including housekeeping of shared drives.
• Perform data entry and update records, databases and trackers based on information provided by the relevant team members.
• Prepare, organise and compile documents, forms and correspondence for administrative purposes, applications and submissions.
• Coordinate with relevant stakeholders to arrange mutually suitable dates and times for meetings and training sessions.
• Follow up on outstanding information, documents and responses.
• Support administrative and logistical arrangements for office activities and company events.
• Conduct basic research and collate information.
• Perform other related administrative duties as assigned by the supervisor.

Requirements

• Previous administrative experience preferred; candidates with relevant skills are welcome to apply.
• Proficient in Microsoft Office, particularly Excel and Word, and familiar with Google Drive.
• Accurate in data entry and attentive to detail.
• Organised and able to follow instructions and meet deadlines.
• Good communication and follow-up skills.
• Responsible, willing to learn and able to handle confidential information with discretion.
• Able to commit to a six-month contract.