Administrative Assistant (6 months contract)

CSC; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

CSC is seeking an administrative support professional to assist the corporate secretarial team in Singapore. The role involves updating minutes books, maintaining files, preparing corporate documents, and handling mails and billing tasks.

Mandarin proficiency is preferred for coordinating with Chinese clients and reviewing Chinese documents. The candidate should have 1 year of relevant experience, be detail oriented, proactive, and able to multitask under tight deadlines, with strong

Qualifications

• 1 year of prior experience in similar administrative roles.
• Mandarin proficiency preferred for coordinating with Chinese clients.
• Able to multitask and meet tight timelines.
• Detail oriented with thorough ownership of work.
• Positive working attitude and pleasant personality.
• Pro-active, self-motivated, independent and responsive.
• Good interpersonal, organizational and communication skills.
• Proficient in MS Office (Excel and Word).

Responsibilities

• Provide administrative support to the corporate secretarial team.
• Update clients’ minutes book and internal database.
• Maintain files (including job, vendor and other operation files).
• Prepare corporate secretarial documents.
• Handle mails and courier services.
• Assist with billing: match invoices, prepare vouchers and track payments.
• Liaise with clients on general administrative matters.
• Coordinate with solicitors and regulators when required.
• Strengthen long-term relationships with customers and business partners via excellent service.
• Ad-hoc duties as assigned.

Skills

Multitasking

Detail oriented

Interpersonal skills

Organizational skills

Communication skills

Proactive

Self-motivated

Independent

Responsive

Mandarin language

Tools

MS Office

Job description

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• 1 year of prior experience in similar administrative roles
• Ability to speak mandarin preferred as this role will involve coordination and speaking with chinese clients and reviewing chinese documents
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)