Admin Assistant (construction industry)

LIGHTVERSE PTE. LTD.; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

LIGHTVERSE PTE. LTD. in Singapore is seeking an Admin Assistant to support the HR department and other teams with day-to-day office administration, documentation, coordination and general administrative tasks.

Responsibilities include scheduling, filing, record‑keeping, preparing documents for new joiners, managing reception, and assisting meetings and communications. Minimum GCE N/O levels and at least 3 years in related roles are preferred.

Qualifications

• Proven ability to perform general administrative tasks across departments.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Experience supporting HR or administrative functions a plus.
• Ability to work independently and in a fast-paced environment.

Responsibilities

• Support general administrative tasks across departments.
• Coordinate scheduling, filing, record-keeping and correspondence.
• Assist in maintaining licences and related documentation.
• Prepare documents and stationery for new joiners and employees.

Skills

MS Office

Interpersonal skills

Independent worker

Education

GCE N/O levels

Tools

Microsoft Office Suite

Job description

Admin Assistant (construction industry)

Provide administrative support to the HR department and various departments in day-to-day operations, office administration, documentation, coordination and general administrative tasks.

Salary: $2k - $3k (depending on work experience)

Job Description

• Support general administrative support to various departments.
• Manage and coordinate administrative functions including scheduling, filing, record-keeping and correspondence
• Assist in maintaining company licences and related documentation.
• Prepare and arrange necessary documents, stationery, and other materials for newly joined employees.
• Keep track of staffs and workers training records
• Assist with office supplies, pantry and general office matters.
• Provide administrative assistance for meetings, appointments, and other office-related matters.
• Manage reception duties, handling incoming and outgoing mails and phone calls - Assist in coordinating arrangements for employees and visitors when required.
• Contributing to continuous improvement of administrative processes and procedures
• To carry out any other duties and responsibilities as assigned.

Requirements

• Minimum GCE N/O levels.
• Minimum 3 years of relevant experience in Office Administration, HR Administration, or a related role.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.
• Ability to work independently and collaboratively in a fast-paced environment.

Working location: Gambas

Working hours: 9am - 6pm