Admin Assistant

QINDA ENGINEERING PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

QINDA ENGINEERING PTE LTD is seeking a proactive Administrative Executive to support day-to-day office operations at our Singapore site. You will manage filings, correspondence, calls and inquiries, and maintain office supplies.

You will also assist in project documentation, site coordination with engineers and consultants, HR and manpower support, procurement of POs/invoices, and basic finance tasks. Strong MS Office skills and attention to detail are essential.

Qualifications

• 1–2 years administrative experience; construction industry experience is a plus.
• GCE O/AE/L or Diploma in Business Administration or related field.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organizational, coordination, and time-management skills.
• Able to multitask and work independently.
• Good communication skills and attention to detail.

Responsibilities

• Manage day-to-day office operations, filing systems, and correspondence.
• Handle incoming calls, emails, and enquiries professionally.
• Maintain office supplies, equipment, and inventory.
• Prepare, update, and maintain project documents such as purchase orders.
• Coordinate with site supervisors, engineers, subcontractors, and consultants on administrative matters.
• Assist in managing foreign worker matters such as medical check-ups, training records, and accommodation arrangements.
• Maintain staff attendance records and site manpower lists.
• Support onboarding of new staff.
• Issue and process purchase orders (POs), delivery orders (DOs), and invoices.
• Source and liaise with suppliers for quotations.
• Assist in monitoring project expenses and maintaining cost records.
• Support preparation of monthly reports and claims.
• Maintain records for audits, MOM inspections, and ISO documentation.

Skills

Office admin

MS Office

Coordination

Communication

Time management

Education

Diploma in Business Administration

GCE O/Advanced Level

NITEC / Higher NITEC

Tools

MS Excel

MS Word

MS PowerPoint

Job description

General Administration

• Manage day-to-day office operations, filing systems, and correspondence.
• Handle incoming calls, emails, and enquiries professionally.
• Maintain office supplies, equipment, and inventory.

Project Documentation & Coordination

• Prepare, update, and maintain project documents such as purchase orders
• Coordinate with site supervisors, engineers, subcontractors, and consultants on administrative matters.

HR & Manpower Support

• Assist in managing foreign worker matters such as medical check-ups, training records, and accommodation arrangements.
• Maintain staff attendance records and site manpower lists.
• Support onboarding of new staff.

Procurement & Finance Support

• Issue and process purchase orders (POs), delivery orders (DOs), and invoices.
• Source and liaise with suppliers for quotations.
• Assist in monitoring project expenses and maintaining cost records.
• Support preparation of monthly reports and claims.

Compliance & Safety Support

Maintain records for audits, MOM inspections, and ISO documentation.

Skills & Requirements

• GCE ‘O’/‘A’ Levels, NITEC, Higher NITEC, or Diploma in Business Administration or related fields.
• At least 1–2 years of administrative experience; construction industry experience is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organization, coordination, and time-management skills.
• Able to multitask and work independently.
• Good communication skills and attention to detail.