Administrative Assistant

ZSE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

ZSE SINGAPORE PTE. LTD. is seeking an Admin Assistant to provide administrative support to the HR department and other teams in day-to-day operations.

You will manage scheduling, filing, record-keeping and correspondence, maintain licences and related documents, assist with welcome materials for new staff, and handle reception, mails and visitor coordination. This role requires 3+ years of relevant experience and strong MS Office skills.

Qualifications

• Minimum GCE N/O levels.
• Minimum 3 years of relevant experience in Office Administration, HR Administration, or a related role.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Provide general administrative support to various departments.
• Manage and coordinate administrative functions including scheduling, filing, record-keeping and correspondence.
• Maintain and assist with company licences and related documentation.
• Assist with the preparation of documents and materials for new staff, including stationery and other required items.
• Keep track of staffs and workers training records.
• Assist with office supplies, pantry and general office matters.
• Provide administrative support for meetings and other office matters.
• Handle reception duties, incoming and outgoing mails and phone calls.
• Assist in coordinating arrangements for employees and visitors when required.
• Contributing to continuous improvement of administrative processes and procedures
• To carry out any other duties and responsibilities as assigned

Skills

Interpersonal skills

Independent worker

Multi-tasking

Education

GCE N/O levels

Tools

Microsoft Office

Outlook

Job description

Job Summary

The Admin Assistant will provide administrative support to the HR department and various departments in day-to-day operations, office administration, documentation, coordination and general administrative tasks.

Job Description

• Provide general administrative support to various departments.
• Manage and coordinate administrative functions including scheduling, filing, record-keeping and correspondence.
• Maintain and assist with company licences and related documentation.
• Assist with the preparation of documents and materials for new staff, including stationery and other required items.
• Keep track of staffs and workers training records.
• Assist with office supplies, pantry and general office matters.
• Provide administrative support for meetings and other office matters.
• Handle reception duties, incoming and outgoing mails and phone calls.
• Assist in coordinating arrangements for employees and visitors when required.
• Contributing to continuous improvement of administrative processes and procedures
• To carry out any other duties and responsibilities as assigned

Requirements

• Minimum GCE N/O levels.
• Minimum 3 years of relevant experience in Office Administration, HR Administration, or a related role.
• Proficient in Microsoft Office (Excel, Word & Outlook).
• Positive attitude with strong interpersonal skills and a willingness to support different functions across the business.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Location: Nordcom II