Admin Assistant (Central Area, 5.5 Days)

LEIGHTON CONTRACTORS (ASIA) LIMITED (Singapore Branch); Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Leighton Asia is looking for a detail-oriented Administrative Assistant to support data entry, document management and travel coordination in our Singapore office. You will work across multiple departments, ensuring accuracy and timely delivery of tasks.

The ideal candidate holds a Diploma in Business Management/Administration, with 2+ years in the construction sector, and is able to work independently with a positive attitude. Alternate Saturdays may be required.

Qualifications

• Diploma in Business Management/Administration or equivalent.
• At least 2 years of working experience in the Construction industry is a plus.
• Able to work independently with minimal supervision.
• Strong interpersonal skills and ability to communicate at all levels.
• Positive attitude and willing to learn.
• Able to work on alternate Saturdays.

Responsibilities

• Input data into systems (e.g: databases, spreadsheets) with speed and accuracy and verify against source documents.
• Schedule interviews, meetings, or training sessions; provide clerical support to various departments.
• Draft emails/letters and assist with report creation; organize digital and physical files.
• Coordinate travel arrangements: itineraries, domestic/international travel, hotel stays, and expenses.
• Coordinate dispatch services and maintain drivers' schedules.
• Take care of Office Equipment & Facilities; keep project assets and property records.
• Handle confidential information with discretion.

Skills

Interpersonal skills

Communication across levels

Independent worker

Positive attitude

Learn quickly

Alternate Saturdays

Education

Diploma in Business Management/Administration

Job description

About The Company:

Leighton Asia leverages comprehensive sector expertise and geographic diversity as a leading constructor. We possess a unique combination of local knowledge and extensive international experience, which allows us to develop competitive, innovative and practical solutions across Asia, India and the global offshore market. Our ability to consistently deliver results to clients, shareholders and communities in our geographically vast and culturally diverse footprint is backed by our motivated, focused and performance-driven employees. We currently operate in China, Hong Kong, India, Indonesia, Iraq, Laos, Macau, Malaysia, Philippines, Singapore, Sri Lanka, Thailand and Vietnam. Leighton Asia is headquartered in Hong Kong.

Key Responsibilities:

Accurate Data Entry and Management

• Input data into systems (e.g: databases, spreadsheets) with speed and accuracy
• Verify data by comparing it to source documents
• Update and maintain databases and records

Administrative Support

• Schedule interviews, meetings, or training sessions
• Provide clerical support to various department
• Prepare and issue purchase requisitions (if any)

Document Management

• Draft emails/letters on relevant matters in consultation with supervisor
• Assist with report creation by following up with concerned persons for inputs, collating information together and getting the report ready on time for presentation/meeting.
• Receive/send external & internal couriers; Re-direct to intended recipients based on content
• Create and organize digital and physical files
• Maintain document filing and retrieval systems
• Archive outdated files according to retention policies

Travel arrangements

• Coordinate with travel desk for respective itineraries i.e.
• Domestic/international baes on the travel date
• Track passport/visa validity in case of International travel
• Arrange for hotel stay based on the best deals available online
• Liaise with respective locations for accommodation & scheduling meetings
• Arrange for airport transfer to/from hotel or meeting location
• File/settle travel expenses upon return

Transportation

• Ensuring the provision of dispatch services as when required
• Maintain drivers schedule

General Administration

• Taking care of Office Equipment & Facilities
• Keep records of Projects Assets/Property

Compliance and Confidentiality

• Handle confidential information with discretion

Job Requirements:

• Candidate must possess at least a Diploma in Business Management/ Administration or equivalent
• At least 2 year(s) of working experience in the Construction industry is a plus
• Able to work independently with minimal supervision
• Strong interpersonal skills and ability to communicate at all levels
• Positive attitude and willing to learn
• Able to work on alternate Saturdays