Admin Assistant

MINDSTONE ACADEMY; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Mindstone Academy in Singapore is seeking a proactive Personal Assistant to provide essential administrative and client support in a fast-paced environment. The role focuses on clear communication, meticulous organization, and reliable task execution.

You will manage client communications, schedule meetings, assist in reports, and provide versatile administrative support. A Diploma is required, with strong MS Office and Google Apps skills preferred, and the ability to multitask in a team setting.

Qualifications

• Diploma qualification is required.
• Strong communication and interpersonal skills are essential.
• Organised, responsible and able to multitask.
• Proficient in Microsoft Office and Google applications is an advantage.
• Positive attitude and willingness to learn.
• Able to work independently and in a team.
• Prior administrative or customer service experience is a bonus.

Responsibilities

• Serve as the main point of communication with clients.
• Coordinate and schedule meetings and appointments.
• Assist in preparing reports and administrative documentation.
• Provide general administrative and operational support.
• Handle ad-hoc duties as assigned.

Skills

Strong communication

Organisational skills

Multitasking

Teamwork

Independent working

Education

Diploma

Tools

Microsoft Office

Google applications

Job description

About the role

We are looking for a proactive and detail-oriented Personal Assistant to provide administrative and client support in a fast-paced environment. The ideal candidate should possess strong communication and organisational skills, with the ability to manage multiple tasks efficiently.

Key responsibilities

• Serve as the main point of communication with clients

• Coordinate and schedule meetings and appointments

• Assist in preparing reports and administrative documentation

• Provide general administrative and operational support

• Handle ad-hoc duties as assigned

About you

• Minimum Diploma qualification

• Good communication and interpersonal skills

• Organised, responsible, and able to multitask

• Proficient in Microsoft Office and Google applications is an advantage

• Positive attitude and willingness to learn

• Able to work independently and in a team

• Prior administrative or customer service experience is a bonus