Admin Assistant

GLOBAL WORKFORCE ADVISORY PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

GLOBAL WORKFORCE ADVISORY PTE. LTD. is seeking a proactive receptionist/administrative professional to join our Singapore team. You will manage daily reception, greet visitors, answer calls and handle enquiries, while coordinating accommodations and logistics for staff and guests.

The role also involves maintaining office supplies, pantry stock and supporting various administrative tasks. Weekend work may be required based on operations.

Qualifications

• Diploma holder in Business Administration, Office Administration, Hospitality or a related discipline.
• Prior administrative or reception experience is preferred; fresh Diploma graduates are welcome to apply.
• Responsible, organised and service-oriented.
• Hands-on approach to daily office matters.
• Able to multitask and work independently.
• Good communication and interpersonal skills.
• Basic proficiency in Microsoft Office applications.
• Willing to work occasionally on weekends based on operational requirements.

Responsibilities

• Manage daily reception duties, including welcoming visitors, answering calls and handling general enquiries.
• Arrange accommodation and related logistics for employees, visitors and business guests.
• Monitor and replenish office supplies, stationery and other essential items.
• Maintain the office pantry and ensure that snacks, beverages and pantry supplies are adequately stocked.
• Coordinate with vendors and service providers for deliveries, office maintenance and other administrative matters.
• Ensure the reception area, meeting rooms, pantry and common areas are tidy and well maintained.
• Provide general administrative and operational support to the team.
• Assist with other ad hoc duties and miscellaneous tasks as assigned.
• Provide occasional weekend support when required.

Skills

Multitasking

Communication skills

Independent work

Customer service

Microsoft Office

Education

Diploma in Business Administration / Office Administration / Hospitality

Tools

Microsoft Office

Job description

Job Responsibilities

• Manage daily reception duties, including welcoming visitors, answering calls and handling general enquiries.
• Arrange accommodation and related logistics for employees, visitors and business guests.
• Monitor and replenish office supplies, stationery and other essential items.
• Maintain the office pantry and ensure that snacks, beverages and pantry supplies are adequately stocked.
• Coordinate with vendors and service providers for deliveries, office maintenance and other administrative matters.
• Ensure the reception area, meeting rooms, pantry and common areas are tidy and well maintained.
• Provide general administrative and operational support to the team.
• Assist with other ad hoc duties and miscellaneous tasks as assigned.
• Provide occasional weekend support when required.

Requirements

• Diploma holder in Business Administration, Office Administration, Hospitality or a related discipline.
• Prior administrative or reception experience is preferred; fresh Diploma graduates are welcome to apply.
• Responsible, organised and service-oriented.
• Willing to take a hands-on approach to daily office matters.
• Able to multitask and work independently.
• Good communication and interpersonal skills.
• Basic proficiency in Microsoft Office applications.
• Willing to work occasionally on weekends based on operational requirements.