Admin Assistant

The Talent People; Singapore; On-site; SGD 24,000 - 32,000; Full time

Job summary

The Talent People in Singapore is seeking a dependable Administrative Assistant to support purchasing and day-to-day office operations in an industrial equipment business.

You will assist with sourcing materials, coordinate with suppliers and internal teams, process purchase orders, maintain records in the ERP system and help stock monitoring. Training will be provided to new entrants and no prior experience is required.

Qualifications

• GCE N-Level or equivalent.
• Nitec or higher Nitec, or Diploma in Business Administration or related field preferred.
• No prior experience required; on-the-job training provided.
• Proficient in Microsoft Office applications.
• Exposure to ERP/inventory systems is advantageous.

Responsibilities

• Assist with sourcing materials, equipment, spare parts and services.
• Request quotations from suppliers and prepare basic quotation comparisons.
• Prepare and process purchase orders after internal approvals.
• Follow up with suppliers on order status, delivery schedules and outstanding items.
• Coordinate with internal colleagues to confirm purchasing and delivery requirements.
• Maintain accurate purchasing, supplier and product records.
• Enter and update information in the company's ERP or internal record-keeping system.
• Match purchase orders, delivery orders and supplier invoices for administrative processing.
• Organise procurement documents and maintain proper electronic and physical filing.
• Support stock monitoring and notify the relevant team members when items require replenishment.
• Assist with general administrative duties, correspondence and data entry.
• Perform other procurement or administrative duties as assigned by the supervisor.

Skills

Microsoft Office

ERP system

Communication

Organisational skills

Administrative tasks

Education

GCE N-Level

Nitec or Diploma in Business Administration / related field

Tools

ERP system

Microsoft Office

Job description

ABOUT THE CLIENT

Our Clientprovides industrial air compressors and related compressed-air solutions in Singapore. Their services include equipment supply, installation, maintenance, repair and pipeline works for customers across different industries.

Theyare looking for a dependable and organised Administrative Assistant to support our purchasing and day-to-day office operations.

KEY RESPONSIBILITIES

• Assist with sourcing materials, equipment, spare parts and services required by the company.
• Request quotations from suppliers and prepare basic quotation comparisons.
• Prepare and process purchase orders after obtaining the necessary internal approval.
• Follow up with suppliers on order status, delivery schedules and outstanding items.
• Coordinate with internal colleagues to confirm purchasing and delivery requirements.
• Maintain accurate purchasing, supplier and product records.
• Enter and update information in the company's ERP or internal record-keeping system.
• Match purchase orders, delivery orders and supplier invoices for administrative processing.
• Organise procurement documents and maintain proper electronic and physical filing.
• Support stock monitoring and notify the relevant team members when items require replenishment.
• Assist with general administrative duties, correspondence and data entry.
• Perform other reasonable procurement or administrative duties assigned by the supervisor.

REQUIREMENTS

• At least GCE N-Level or an equivalent qualification.
• A Nitec orHigher Nitec, otherwisediploma in Business Administration, Supply Chain, Logistics or a related field would be advantageous.
• Candidates without prior working experience may also apply, as guidance and on-the-job training will be provided.
• Basic proficiency in Microsoft Office applications.
• Previous exposure to an ERP or inventory-management system would be advantageous but is not essential.
• Able to organise documents and follow up on multiple orders accurately.
• Careful, responsible and willing to learn.
• Able to communicate and work effectively with suppliers and internal colleagues.

WHAT YOU CAN EXPECT

• On-the-job guidance and training.
• Practical exposure to procurement, supplier coordination and ERP processes.
• Opportunities to develop broader operational and administrative skills.
• A supportive working environment within an established industrial equipment business.

We regret to inform that only shortlisted candidates will be notified. We wish you the best of luck.