Administrative Assistant

Senar Holdings Pte. Ltd.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

Senar Holdings Pte. Ltd. is seeking an Admin Assistant to support daily operations and keep the office running smoothly.

The role involves data entry, document handling, attending to visitors and calls, preparing orders, liaising with suppliers, and supporting Finance and Sales teams. Candidates should be meticulous, organized and capable of working both independently and in a team.

Qualifications

• GCE N/O Level or equivalent required.
• Nitec or equivalent qualification is advantageous.
• Basic proficiency with Microsoft Word and Excel.
• Must be meticulous, organized and detail oriented.
• Ability to handle paperwork accurately and maintain records.

Responsibilities

• Perform data entry and check forms and documents for accuracy.
• Handle photocopying, scanning, filing and general documentation.
• Attend to walk-in visitors, respond to general enquiries and answer phone calls.
• Prepare Purchase Orders and Sales Invoices.
• Assist with purchasing activities and liaise with suppliers.
• Provide administrative support to Finance and Sales Teams.

Skills

Microsoft Word

Microsoft Excel

Attention to detail

Organized

Communication skills

Team player

Independent worker

Education

GCE N/O Level

Nitec or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

We are looking for a responsible, meticulous and organised Admin Assistant to support our daily operations and keep our office running smoothly.

Job Duties & Responsibilities

• Perform data entry and check forms and documents for accuracy.

• Handle photocopying, scanning, filing and general documentation.

• Attend to walk-in visitors, respond to general enquiries and answer phone calls.

• Prepare Purchase Orders (PO), Delivery Orders (DO), Sales Orders and Tax Invoices.

• Assist with purchasing activities and liaise with suppliers.

• Provide administrative support to the Finance and Sales Teams.

• Arrange courier and other office-related services.

• Monitor office supplies and maintain proper stock records.

• Match suppliers' invoices against Purchase Orders and other supporting documents.

• Maintain proper filing and ensure documents are organised and easily retrievable.

• Perform other administrative and ad-hoc duties as assigned by Management.

Requirements

• Minimum GCE N/O Level, Nitec or equivalent.

• Previous administrative experience will be an advantage.

• Basic knowledge of Microsoft Word and Excel.

• Meticulous, organised and attentive to details.

• Able to handle paperwork accurately and maintain proper records.

• Responsible, punctual and willing to learn.

• Able to work independently as well as part of a team.

• Good communication and interpersonal skills.

• Candidates without extensive experience but with a positive attitude and willingness to learn are welcome to apply.

• Only Singaporean and Permanent Residents are welcome to apply.

What We Are Looking For

We value someone who is dependable, careful with documentation and takes ownership of their work. If you are organised, meticulous and enjoy supporting a team in a stable office environment, we welcome you to apply.

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