Admin Assistant

PIXEL AUTOMATION PTE. LTD.; Singapore; On-site; SGD 20,000 - 33,000; Full time

Job summary

PIXEL AUTOMATION PTE. LTD. is seeking an organized administrator to handle daily office tasks, draft and manage email correspondences, file documents, scan and photocopy, and prepare meeting slides.

You will support procurement activities, travel arrangements, onboarding of new hires, event coordination, and provide general administrative assistance to managers, reports, and ad-hoc duties. This role offers exposure to cross-functional teams and requires meticulous data entry and timely follow-up

Qualifications

• Experience in office administration and document handling.
• Ability to manage multiple tasks with attention to detail.
• Strong communication and data entry skills.

Responsibilities

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying.
• Sort out letters and mails for distribution.
• Follow up on clients' documents for submissions.
• Preparation of monthly performance reports, data entry.
• Preparation of meeting slides and minutes.
• Prepare POs, PRs, RFQs, quotations, shipping and stationery.
• Monthly compilation and filing of company expenses, accounts.
• Hotel and flight booking arrangements.
• Work pass applications.
• Assist in coordinating for events, trainings when needed.
• General administrative support to Managers when required.
• Assist in onboarding process for new hires.
• Perform any ad-hoc duties as assigned.

Job description

• Handling and drafting of email correspondences.
• Carry out administrative duties such as filing, scanning, photocopying etc.
• Sort out letters and mails for distribution.
• Follow up on clients' documents for submissions.
• Preparation of monthly performance reports, data entry.
• Preparation of meeting slides and minutes.
• Preparing PO, PR, RFQ, Part receive, Quotation, shipping and Purchase office supplies, stationery.
• Monthly compilation and filing of Company expenses, accounts.
• Hotel and flight booking arrangements.
• Work pass applications
• Assist in coordinating for events, trainings when needed.
• General administrative support Managers when is required.
• Assist in the onboarding process for new hires.
• Perform any ad-hoc duties as assigned.