Admin Assistant

TALENT-MERGE PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

TALENT-MERGE PTE. LTD. is seeking a proactive administrative and recruitment support specialist to help ensure smooth office operations in Singapore.

You will handle day-to-day admin tasks, coordinate candidate registration, and keep databases up to date. You will assist recruitment consultants with CV formatting, interview scheduling, and posting jobs across portals and social media. Strong Microsoft Office skills, excellent communication, and a detail-oriented approach are essential.

Qualifications

• Diploma, NITEC/Higher NITEC or equivalent qualification in Business Administration, Human Resources or a related discipline.
• Prior administrative, recruitment or office support experience will be advantageous
• Proficient in Microsoft Office applications
• Good communication and interpersonal skills
• Organised, responsible and detail-oriented, with the ability to multitask and work independently.

Responsibilities

• Provide day-to-day administrative and operational support to ensure the smooth running of the office.
• Manage incoming calls, emails, correspondence, documents, filing and general office administration.
• Maintain and update candidate, client and recruitment databases accurately and on a timely basis.
• Assist recruitment consultants with candidate registration, CV formatting, interview coordination and appointment scheduling.
• Support job postings across recruitment portals, social media platforms and other relevant channels.
• Assist in sourcing and screening potential candidates through databases, job portals and online platforms when required.
• Coordinate interview arrangements between candidates and clients and provide timely follow-up on schedules.
• Prepare recruitment-related documents, reports, presentations, correspondence and other administrative materials.
• Support company marketing and social media activities, including updating job advertisements and recruitment-related content.
• Perform other administrative, recruitment and operational duties as assigned by management.

Skills

Microsoft Office

Communication

Organization skills

Multitasking

Interpersonal skills

Education

Diploma/NITEC in Business Admin/HR

Tools

Recruitment databases

Job description

Responsibilities

1. Provide day-to-day administrative and operational support to ensure the smooth running of the office.
2. Manage incoming calls, emails, correspondence, documents, filing and general office administration.
3. Maintain and update candidate, client and recruitment databases accurately and on a timely basis.
4. Assist recruitment consultants with candidate registration, CV formatting, interview coordination and appointment scheduling.
5. Support job postings across recruitment portals, social media platforms and other relevant channels.
6. Assist in sourcing and screening potential candidates through databases, job portals and online platforms when required.
7. Coordinate interview arrangements between candidates and clients and provide timely follow-up on schedules.
8. Prepare recruitment-related documents, reports, presentations, correspondence and other administrative materials.
9. Support company marketing and social media activities, including updating job advertisements and recruitment-related content.
10. Perform other administrative, recruitment and operational duties as assigned by management.

Requirements

1. Diploma, NITEC/Higher NITEC or equivalent qualification in Business Administration, Human Resources or a related discipline.
2. Prior administrative, recruitment or office support experience will be advantageous
3. Proficient in Microsoft Office applications
4. Good communication and interpersonal skills
5. Organised, responsible and detail-oriented, with the ability to multitask and work independently.

Clarence Khoh
R1552376