Admin Assistant

The Talent People; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

The Talent People seeks a dependable Administrative Assistant to support purchasing and day-to-day office operations in Singapore. You will assist with sourcing materials, request supplier quotations, and process purchase orders after approvals.

You will coordinate with colleagues, maintain records, and ensure accurate ERP data entry. Candidates with N-Level or equivalent and those with Nitec/Higher Nitec or related diplomas are welcome, with on‑the‑job training provided.

Qualifications

• Proficiency in MS Office and basic ERP usage.
• Experience with procurement would be advantageous.
• Ability to organize documents and track multiple orders.

Responsibilities

• Assist with sourcing materials, equipment, spare parts and services.
• Request quotations from suppliers and prepare basic quotation comparisons.
• Prepare and process purchase orders after approvals.
• Follow up with suppliers on order status and delivery schedules.
• Coordinate with internal colleagues to confirm purchasing and delivery requirements.
• Maintain accurate purchasing, supplier and product records.
• Enter and update information in the ERP or internal records system.
• Match purchase orders, delivery orders and supplier invoices for processing.
• Organise procurement documents and filing.
• Support stock monitoring and notify when replenishment is needed.
• Assist with general administrative duties, data entry and correspondence.
• Perform other procurement/administrative duties as assigned.

Skills

Microsoft Office

ERP system

Document organization

Supplier communication

Data entry

Teamwork

Education

GCE N-Level or equivalent

Nitec/Higher Nitec or diploma in related field

Tools

Inventory/ERP software

Job description

ABOUT THE CLIENT

Our Client provides industrial air compressors and related compressed-air solutions in Singapore. Their services include equipment supply, installation, maintenance, repair and pipeline works for customers across different industries.

They are looking for a dependable and organised Administrative Assistant to support our purchasing and day-to-day office operations.

KEY RESPONSIBILITIES

• Assist with sourcing materials, equipment, spare parts and services required by the company.
• Request quotations from suppliers and prepare basic quotation comparisons.
• Prepare and process purchase orders after obtaining the necessary internal approval.
• Follow up with suppliers on order status, delivery schedules and outstanding items.
• Coordinate with internal colleagues to confirm purchasing and delivery requirements.
• Maintain accurate purchasing, supplier and product records.
• Enter and update information in the company's ERP or internal record-keeping system.
• Match purchase orders, delivery orders and supplier invoices for administrative processing.
• Organise procurement documents and maintain proper electronic and physical filing.
• Support stock monitoring and notify the relevant team members when items require replenishment.
• Assist with general administrative duties, correspondence and data entry.
• Perform other reasonable procurement or administrative duties assigned by the supervisor.

REQUIREMENTS

• At least GCE N-Level or an equivalent qualification.
• A Nitec or Higher Nitec, otherwise diploma in Business Administration, Supply Chain, Logistics or a related field would be advantageous.
• Candidates without prior working experience may also apply, as guidance and on-job training will be provided.
• Basic proficiency in Microsoft Office applications.
• Previous exposure to an ERP or inventory-management system would be advantageous but is not essential.
• Able to organise documents and follow up on multiple orders accurately.
• Careful, responsible and willing to learn.
• Able to communicate and work effectively with suppliers and internal colleagues.

WHAT YOU CAN EXPECT

• On-the-job guidance and training.
• Practical exposure to procurement, supplier coordination and ERP processes.
• Opportunities to develop broader operational and administrative skills.
• A supportive working environment within an established industrial equipment business.