Senior Admin Executive

JOBER PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

JOBER PTE. LTD. in Singapore is seeking a detail-oriented Purchasing and Administrative Assistant to support procurement and office operations. The role involves handling POs, coordinating with suppliers, and overseeing inventory and admin tasks.

You will prepare purchase orders, track deliveries, liaise with warehouses, and maintain documentation. Proficiency in MS Office and bilingual English/Mandarin are preferred; availability to work six days a week is required.

Qualifications

• Minimum GCE 'O' Level or equivalent; diploma preferred.
• At least 2 years of experience in purchasing or administrative support.
• Proficient in Microsoft Office applications.
• Excellent communication skills in English and Mandarin (spoken and written).

Responsibilities

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.
• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Skills

Organizational skills

Communication skills

Multitasking

Education

GCE O Level or equivalent

Diploma preferred

Tools

Microsoft Office

Job description

Purchasing Duties

• Prepare and process purchase orders, verify accuracy and match with quotes.
• Coordinate procurement activities for materials, suppliers, and equipment.
• Track supplier delivery schedules and manage logistics for both local and overseas shipments.
• Liaise with warehouse team for goods receipt and ensure proper documentation.
• Resolve issues with purchases or services in collaboration with vendors or users.
• Match supplier invoices with delivery orders/service reports.
• Generate monthly outstanding PO reports for management.
• Perform administrative tasks including data entry, filing, and documentation.
• Ensure compliance with purchasing policies and procedures.
• Participate in quarterly stock takes and internal audits.
• Handle vendor communication via calls and high-volume emails.
• Support third-party coordination including contractors and logistics providers.

General Administrative Duties

• Manage inventory and replenishment of office supplies and pantry refreshments.
• Handle orders for business cards, rubber stamps, and company uniforms.
• Assist in planning and execution of company events and staff activities.
• Provide ad-hoc administrative support across departments as required.

Requirements

Minimum GCE 'O' Level or equivalent; diploma preferred.

At least 2 years of experience in purchasing or administrative support.

Proficient in Microsoft Office applications.

Good organizational, communication, and multitasking skills.

Able to work independently and handle confidential information.tions skills

Excellent communication skills in English and Mandarin (spoken and written).

Strong command of Microsoft Office and productivity tools.

Good initiative, well organized, meticulous and able to work independently.

Ability to thrive in a fast-paced environment.

Availability to work 6 days per week.

Jober Pte Ltd UEN 201616711G

EA License No: 16C8401

XING CHONG | Registration No: R22109860

#SGUnitedJobs

Website : https://www.jobersg.com/