Admin Assistant

JTA CONSULTANCY; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

JTA CONSULTANCY is seeking an Admin Assistant in Singapore to support operations and professional growth within a fast-paced financial services context. The role focuses on maintaining organized data, schedules, and essential business materials while providing hands-on experience across projects.

Successful candidates will gain exposure to real operational processes, develop stronger organisational and communication skills, and learn to work independently with mentorship from experienced

Qualifications

• No prior admin experience required.
• Strong organisational skills and attention to detail.
• Ability to manage schedules, documents, and communications effectively.

Responsibilities

• Data and document control: ensure accurate data entry and proper filing.
• Calendar coordination: arrange and manage team meetings and events.
• Business preparation: draft basic reports, forms, and presentations.
• Team liaison: follow up on tasks to meet milestones on time.
• Operational support: assist with events and general office operations.

Skills

Organised

Detail-oriented

Communication

Time management

Proactive

Job description

Admin Assistant | Operations Role (Post-Exams Intake) | Business Operations & Professional Growth (Hiring This Week)

Operations Excellence | Professional Development | Real Business Exposure

We are a young, driven team operating within the fast-paced financial services sector. Built on a culture of continuous learning, professional growth, and high operational standards, we provide our team members with the perfect balance of structured guidance and autonomy. We trust our people to take ownership of meaningful projects, share their ideas, and develop their skills through real, hands‑on experience.

If you are looking to build a strong foundation in business operations alongside an ambitious team, this is the place for you.

Role Focus

As an Administrative Assistant, you will play a vital role in keeping our daily operations seamless, organized, and efficient. This position is designed for someone detail-oriented who thrives on keeping schedules on track, data organized, and workflows moving smoothly.

What You'll Do

• Data & Document Control: Oversee accurate data entry, record-keeping, and document management.
• Calendar Coordination: Schedule, organize, and manage team appointments and business meetings.
• Business Preparation: Draft basic reports, official forms, presentations, and essential business materials.
• Team Liaison: Follow up on administrative tasks with team members to ensure milestones are met on time.
• Operational Support: Assist with company events and provide general operational support as required.

What You'll Gain

• First‑hand experience of how professional businesses operate behind the scenes.
• Practical experience contributing to real projects and operational processes.
• Stronger organisation, communication, time management, and problem‑solving skills.
• Greater confidence managing responsibilities and working independently.
• Hands‑on experience with Excel, Google Sheets, documentation systems, and business processes.
• A stronger understanding of how individual responsibilities contribute to wider team and business outcomes.
• Experience working in an environment where collaboration, initiative, and continuous improvement are valued.
• Mentorship and guidance from experienced professionals who are invested in your development.
• A professional mindset that prepares you to take on greater responsibility in future roles.
• Valuable experience to strengthen your résumé and prepare you for future opportunities in business, operations, administration, finance, and project coordination.

Who We Want

We’re looking for people who want to contribute, learn, and grow — not simply complete a checklist of tasks.

The right fit is someone who takes pride in their work, cares about the people they work with, and understands that even the smallest responsibilities can have an impact on the wider team. You should be willing to learn from mistakes, step up when something needs to be done, and continuously look for ways to become better at what you do.

Ideal candidates are:

• Organised and detail-oriented, with high standards for the quality of their work.
• Dependable and committed to following through on responsibilities.
• Proactive in identifying what needs to be done rather than always waiting for instructions.
• Resourceful and willing to work through challenges to find practical solutions.
• Adaptable when priorities change or new situations arise.
• Clear, thoughtful, and professional in their communication.
• Open to feedback and willing to learn from the people around them.
• Supportive teammates who understand the importance of contributing to the success of others.
• Curious about how businesses work and interested in improving the way things are done.
• Ready to grow beyond simply executing instructions and develop the judgement to think for themselves.

Previous administrative experience is not required. We value a strong work ethic, willingness to learn, attention to detail, and the desire to contribute over prior experience.

Applications will be reviewed on a rolling basis.

As positions are limited, only shortlisted candidates will be contacted.