Administrative Assistant/Executive

Apex Harmony Lodge; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

Apex Harmony Lodge is seeking an enthusiastic Administration professional to join our team in Singapore. You will manage multiple priorities, ensure processes run smoothly, and support HR workflows with accuracy and empathy.

The ideal candidate holds a Diploma or Degree in Administration and has at least 3 years of experience. You will contribute to payroll, regulatory submissions, and maintaining records while embracing a culture of continuous improvement.

Qualifications

• Diploma or degree in Administration or related field required.
• At least 3 years' experience in Administration.
• Demonstrates initiative, ownership and proactive problem solving.
• Strong communication, organisation and people skills.

Responsibilities

• Champion a positive workplace where staff feel supported and valued.
• Drive continuous improvements to HR processes and systems.
• Coordinate staff engagement initiatives and HR projects.
• Ensure compliance with employment legislation and HR policies.
• Prepare regulatory submissions, reports and manpower updates.
• Manage employee lifecycle changes and maintain HR records.
• Support audits, grants and documentation requirements.
• Maintain HR templates, SOPs and employee records.
• Manage monthly payroll and statutory submissions.
• Serve as a point of contact for HR-related queries.

Skills

Strong communication

Multitasking

Attention to detail

Teamwork

Problem solving

Education

Diploma or Degree in Administration or related

Job description

Administration is not just paperwork.

It is making sure things happen when they should.

It is spotting issues before they become problems.

It is building trust through accuracy, reliability and follow-through.

We think you will enjoy this role if you:

• Can manage multiple priorities in a fast-moving environment
• Communicate clearly, professionally and with empathy
• Believe teamwork matters and no task is beneath you
• Enjoy solving problems and improving processes
• Are organised and pay attention to details
• Take pride in producing quality work
• Enjoy learning and trying new things
• Take initiative and follow through

You will be responsible for:

• Championing a positive workplace where people feel supported, valued and do their best work
• Driving continuous improvements to HR processes, systems and ways of working
• Coordinating staff engagement initiatives and supporting HR projects
• Ensuring compliance with employment legislation and HR policies
• Preparing regulatory submissions, reports and manpower updates
• Managing employee lifecycle changes and maintaining HR records
• Supporting audits, grants and documentation requirements
• Maintaining HR templates, SOPs and employee records
• Managing monthly payroll and statutory submissions
• Serving as a point of contact for HR-related queries

What matters most

Strong communication, organisation and people skills are essential. Initiative, ownership and a genuine passion for creating an exceptional employee experience matter even more!

We want to hear from you if you are that unique person who:

• takes pride in getting the details right and helping things run smoothly behind the scenes
• holds a Diploma or Degree in Administration, or a related discipline
• brings at least 3 years' experience in Administration and is ready to grow with us
• takes ownership, thinks ahead and enjoys turning ideas into action
• thrives on challenges and finding practical solutions