Admin Assistant

Toh Eng Tee; Singapore; On-site; SGD 13,000 - 20,000; Part time

Benefits offered by this job

Flexible scheduling

Job summary

Toh Eng Tee in Singapore is seeking an organised Admin Assistant for a part-time role based in the Paya Lebar East Region. You will provide essential administrative and client support to our sales and client management teams.

The ideal candidate has proven admin or client-support experience, strong organisational and communication skills, and proficiency in MS Office. You will work well independently and as part of a team, delivering professional, courteous service to clients.

Qualifications

• Proven experience in administrative, client support or sales administration roles.
• Strong organisational and communication skills with professional demeanour.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).

Responsibilities

• Manage and organise client files and documentation (digital and physical).
• Provide administrative support to the sales team, including scheduling and correspondence.
• Handle calls and enquiries with professional communication standards.
• Process client paperwork, forms and contracts accurately.
• Maintain and update client information in databases.
• Assist with preparing reports, proposals and presentations for clients and management.
• Coordinate with departments to complete administrative tasks on time.
• Support general office operations and maintain workspace organisation.
• Deliver exceptional client service via phone, email and in person.

Skills

Admin experience

Client support

Sales administration

Organisational skills

MS Office

Tools

MS Office Suite

Job description

About the role

We are seeking a dedicated and organised Admin Assistant to join the team at Alvin Toh. This is a part-time position based in the Paya Lebar East Region. In this role, you will provide essential administrative and client support services, ensuring smooth operations and excellent service delivery to our clients and internal teams. Your contribution will be vital in maintaining efficiency and supporting the sales and client management functions of our organisation.

What you'll be doing

• Managing and organising client files, records and documentation in both digital and physical formats
• Providing administrative support to the sales team, including scheduling meetings, coordinating appointments and managing correspondence
• Handling incoming calls and enquiries, directing them appropriately and maintaining professional communication standards
• Processing client paperwork, forms and contracts with accuracy and attention to detail
• Maintaining databases and updating client information to ensure records are current and accurate
• Assisting with the preparation of reports, proposals and presentations for clients and management
• Coordinating with various departments to ensure timely completion of administrative tasks
• Supporting general office operations, including ordering supplies and maintaining workspace organisation
• Providing exceptional customer service to clients via telephone, email and in person

What we're looking for

• Proven experience in an administrative, client support or sales administration role
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• Excellent written and verbal communication skills with a professional demeanour
• Proficiency in Microsoft Office Suite and other standard office software applications
• Attention to detail and accuracy in data entry and record keeping
• Ability to work independently and as part of a team in a fast-paced environment
• Customer service experience and a commitment to delivering excellent client support
• Reliable and punctual with the flexibility to adapt to part-time working arrangements
• Professional telephone etiquette and ability to handle client interactions with tact and discretion

What we offer

Toh Eng Tee is committed to creating a supportive and professional working environment. We offer competitive remuneration for part-time work, flexible scheduling that accommodates your personal commitments, and the opportunity to work with a collaborative team. You will benefit from a welcoming workplace culture, exposure to various aspects of business operations, and the potential to develop your administrative and customer service skills further. We value our employees and are committed to providing a positive work experience.

About us

Toh Eng Tee is an established organisation committed to delivering quality services and maintaining strong client relationships. We pride ourselves on our professional approach, operational excellence and dedicated team. Our success is built on the foundation of exceptional teamwork and customer-focused service delivery. We are looking for individuals who share our values of professionalism, reliability and a commitment to supporting our clients' needs.