Admin Executive / Assistant / Sales support / Coordinator

D'LEB DESIGN + BUILD PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Benefits offered by this job

Career development

Competitive remuneration

Professional development

Collaborative team

Job summary

D'LEB DESIGN + BUILD PTE. LTD. is seeking a dynamic Admin Executive / Assistant / Sales Support / Coordinator to join our team on a full-time basis.

Based in Kampong Ubi Central Region, this role is pivotal to ensuring the smooth operation of our administrative functions and providing essential support to our sales and operational teams. You will be the backbone of our office operations, managing multiple priorities whilst maintaining exceptional attention to detail and professionalism.

Qualifications

• Proven experience in administrative, customer service or office support roles.
• Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent written and verbal communication in English.
• Proficiency with MS Office (Word, Excel, PowerPoint) and office management software.
• Professional demeanour with strong interpersonal and customer service skills.

Responsibilities

• Provide administrative support across departments, including scheduling meetings and managing calendars.
• Assist the sales team with quotations, proposals, order processing and client communications.
• Maintain and organise company files and records with confidentiality.
• Handle emails, phone calls and courier services.
• Prepare and compile reports, presentations and documentation for management and clients.
• Coordinate office activities such as events, meetings and supplier relations.
• Manage inventory and office supplies, placing orders and tracking stock levels.
• Liaise with clients and stakeholders, providing professional customer service.
• Support the coordination of projects and ensure timely completion of admin tasks.
• Perform data entry and maintain accurate records in company systems.

Skills

Administrative experience

Organisational skills

English proficiency

MS Office

Customer service

Sales support

Teamwork

Multitasking

Attention to detail

Tools

MS Office Suite

Job description

About the role

D'LEB DESIGN + BUILD PTE. LTD. is seeking a dynamic and organised Admin Executive / Assistant / Sales Support / Coordinator to join our team on a full-time basis. Based in Kampong Ubi Central Region, this role is pivotal to ensuring the smooth operation of our administrative functions and providing essential support to our sales and operational teams. You will be the backbone of our office operations, managing multiple priorities whilst maintaining exceptional attention to detail and professionalism. This position offers a fantastic opportunity to develop your administrative expertise whilst contributing directly to the success of our growing business.

Key responsibilities

• Provide comprehensive administrative support to various departments, including scheduling meetings, managing calendars and coordinating office activities

• Assist the sales team with quotations, proposals, order processing and client communications to drive business development

• Maintain and organise company files, documents and records, ensuring confidentiality and easy retrieval

• Handle incoming and outgoing correspondence, including emails, phone calls and courier services

• Prepare and compile reports, presentations and documentation for management and clients

• Coordinate office activities such as events, meetings and supplier relations to ensure smooth operations

• Manage inventory and office supplies, placing orders and tracking stock levels as needed

• Liaise with clients and stakeholders, providing professional customer service and support

• Support the coordination of projects and ensure timely completion of administrative tasks

• Perform data entry and maintain accurate records in company systems and databases

What we’re looking for

• Proven experience working in an administrative, customer service or office support role, preferably in a fast-paced environment

• Strong organisational skills with the ability to manage multiple tasks simultaneously and meet deadlines

• Excellent written and verbal communication skills, with proficiency in English

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and other office management software

• Exceptional attention to detail and commitment to maintaining high standards of accuracy

• Professional demeanour with strong interpersonal and customer service skills

• Ability to work independently and as part of a collaborative team environment

• Flexibility and willingness to take on varied tasks as business needs require

• Experience in sales support or coordination is highly desirable

What we offer

• A full-time permanent position offering stability and career growth opportunities within a dynamic organisation

• Competitive remuneration package commensurate with experience and qualifications

• Exposure to varied aspects of business operations, providing valuable professional development

• Opportunity to work in a supportive and collaborative team environment

• The chance to make a tangible impact on business operations and contribute to company success

• Ongoing learning and development opportunities to enhance your administrative and professional skills

Working Hours

• 5-day work week (10:00 AM - 7:00 PM).

• Weekend is compulsory working day.

• One weekday off (Monday to Friday, scheduled based on roster).

About us

D'LEB DESIGN + BUILD PTE. LTD. is a forward-thinking company committed to delivering exceptional design and build solutions. We pride ourselves on our professionalism, attention to detail and commitment to client satisfaction. Our team comprises talented individuals who are passionate about their work and dedicated to achieving excellence. We foster a collaborative and inclusive workplace culture where every team member is valued and supported in their professional growth. With a reputation for quality and innovation, we are growing steadily and seeking motivated individuals to join us on our journey.