Admin Assistants

AA International Consultancy Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Provident fund contributions

Professional development opportunities

Supportive workplace culture

Work-life balance

Career progression opportunities

Job summary

AA International Consultancy Pte Ltd is seeking an enthusiastic Admin Assistant to join their Kaki Bukit East Region office on a full-time basis. You will be the backbone of our operations, providing essential administrative support that enables consultants and teams to focus on delivering high-quality services to clients.

Responsibilities include document preparation, diary management, greeting visitors, handling invoices, and coordinating meetings.

Qualifications

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively.
• Excellent written and verbal communication skills.
• Professional telephone manner and strong customer service orientation.
• Attention to detail and commitment to accuracy in all work.
• Ability to work independently and as part of a team in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Positive attitude, reliability and willingness to learn.
• Minimum Diploma or equivalent qualification, or relevant experience in an administrative role.
• Experience in a consultancy, professional services or corporate environment is advantageous.

Responsibilities

• Managing general office administration tasks, including filing, scheduling, correspondence and record-keeping
• Providing administrative support to consultants and team leaders, including preparing documents, managing calendars and coordinating training courses
• Handling telephone and email communications with professionalism and promptness, directing enquiries appropriately
• Greeting visitors and clients, maintaining a welcoming reception environment
• Processing invoices, expenses and purchase orders in accordance with company procedures
• Assisting with data entry and maintaining accurate databases and records
• Supporting the coordination of client meetings, presentations and events
• Performing ad hoc tasks and special projects as assigned by management

Skills

MS Office

Organisational skills

Time management

Communication skills

Phone etiquette

Attention to detail

Independent worker

Discretion

Willingness to learn

Education

Diploma or equivalent

Job description

About us

AA International Consultancy Pte Ltd is a dynamic and forward-thinking consultancy firm dedicated to delivering exceptional advisory services and support to our clients across diverse sectors. We pride ourselves on maintaining a collaborative workplace culture where professional excellence and employee development are paramount. Our team is committed to providing outstanding service and building lasting partnerships with our clients through expertise, integrity and innovation.

About the role

We are seeking enthusiastic and organised Admin Assistants to join our team at our Kaki Bukit East Region office on a full-time basis. In this role, you will be the backbone of our operations, providing essential administrative support that enables our consultants and teams to focus on delivering high-quality services to our clients. This position offers the opportunity to develop a comprehensive skill set in office management, customer service and business operations whilst working in a supportive and professional environment. You will play a key role in ensuring that our office runs smoothly and efficiently on a day-to-day basis.

Key responsibilities

Managing general office administration tasks, including filing, scheduling, correspondence and record-keeping

1. Providing administrative support to consultants and team leaders, including preparing documents, managing calendars and coordinating training courses
2. Handling telephone and email communications with professionalism and promptness, directing enquiries appropriately
3. Greeting visitors and clients, maintaining a welcoming reception environment
4. Processing invoices, expenses and purchase orders in accordance with company procedures
5. Assisting with data entry and maintaining accurate databases and records
6. Supporting the coordination of client meetings, presentations and events
7. Performing ad hoc tasks and special projects as assigned by management

What we're looking for

1. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
2. Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively
3. Excellent written and verbal communication skills
4. Professional telephone manner and strong customer service orientation
5. Attention to detail and commitment to accuracy in all work
6. Ability to work independently and as part of a team in a fast-paced environment
7. Discretion and confidentiality in handling sensitive information
8. Positive attitude, reliability and willingness to learn
9. Minimum Diploma or equivalent qualification, or relevant experience in an administrative role
10. Experience in a consultancy, professional services or corporate environment is advantageous

What we offer

At AA International Consultancy Pte Ltd, we are committed to creating a rewarding workplace where our employees can flourish and develop their careers. We offer a competitive salary package commensurate with experience and qualifications.

• contributions to employee provident funds
• access to professional development and training opportunities
• a supportive workplace culture that values teamwork and continuous improvement
• We believe in work-life balance and foster an environment where employees feel valued and respected.
• We provide opportunities for career progression and skill development, enabling you to expand your expertise and advance within the organisation.