Admin Assistant

LOCAL WERKZ STUDIO PTE. LTD.; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

LOCAL WERKZ STUDIO PTE. LTD. in Singapore is seeking an organised administrative assistant to handle daily office tasks, prepare invoices and purchase orders, and manage records with accuracy.

You will answer calls and emails, coordinate with customers and suppliers, maintain filing systems, monitor supplies, and support management with various ad hoc duties while showing attentiveness to detail.

Qualifications

• Proficient with Microsoft Word and Excel.
• Strong organisational and time-management abilities.
• Good communication and teamwork skills.
• Willingness to learn and be attentive to details.

Responsibilities

• Handle administrative duties, preparing sales invoice, delivery order and purchase orders. Daily work including data entry, proper filling and scanning, ensure the supporting documents are complied with company policies and procedures.
• Handle incoming calls, emails and general enquiries.
• Prepare, update and maintain company documents and records.
• Maintain proper filing systems for physical and electronic documents.
• Assist with staff attendance records, leave records and other HR administrative matters, where applicable.
• Coordinate with customers, suppliers and other departments when necessary.
• Monitor office supplies and arrange replenishment when required.
• Provide administrative support to management and other departments.
• Perform other ad hoc duties as assigned by the supervisor.

Skills

Microsoft Word

Microsoft Excel

Communication skills

Time management

Attention to detail

Job description

Roles & Responsibilities

Job Description & Requirements:

• Handle administrative duties, preparing sales invoice, delivery order and purchase orders. Daily work including data entry, proper filling and scanning, ensure the supporting documents are complied with company policies and procedures.

• Handle incoming calls, emails and general enquiries.

• Prepare, update and maintain company documents and records.

• Maintain proper filing systems for physical and electronic documents.

• Assist with staff attendance records, leave records and other HR administrative matters, where applicable.

• Coordinate with customers, suppliers and other departments when necessary.

• Monitor office supplies and arrange replenishment when required.

• Provide administrative support to management and other departments.

• Perform other ad hoc duties as assigned by the supervisor.

  Requirements:

• Basic computer skills, including Microsoft Word and Excel.

• Good organizational and time-management skills.

• Able to communicate effectively and work well with others.

• Responsible, willing to learn and attentive to details.

• Previous administrative experience will be an advantage, but training can be provided.