Admin Executive

ES RECRUITMENT PTE. LTD.; Singapore; Vor Ort; SGD 34.000 - 42.000; Vollzeit

Zusammenfassung

ES RECRUITMENT PTE. LTD. is seeking an organized Administrative Assistant to support daily office operations in Singapore. You will handle communications, scheduling, document preparation, and administrative tasks to help senior management achieve organizational goals.

The role covers meeting coordination, minutes, travel arrangements, event support, and maintaining filing systems. Fresh graduates are welcome; training will be provided and a collaborative team environment is offered.

Qualifikationen

• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Ability to work independently with minimal supervision and as part of a team.
• Entry-level candidates and fresh graduates are welcome; training provided.

Aufgaben

• Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.
• Handle general office duties, including answering phone calls, responding to emails, and managing correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.
• Prepare meeting agendas, take accurate minutes, and distribute relevant documents and follow-up actions.
• Assist in organizing company events, conferences, meetings, and training sessions.
• Maintain accurate, organized filing systems (electronic and physical).
• Prepare, edit, format, and organize documents, reports, presentations, and other materials.
• Provide administrative support to senior management (calendar management, meeting coordination, follow-up).
• Assist with preparing reports, spreadsheets, presentations for meetings and activities.
• Conduct basic research and compile data for projects and reports.
• Coordinate administrative matters with internal departments, vendors, stakeholders.
• Perform other administrative duties and ad-hoc tasks.

Kenntnisse

Organizational skills

Time management

Written communication

Verbal communication

Independent work

Team collaboration

Ausbildung

Diploma or higher

Tools

Microsoft Office

Word

Excel

PowerPoint

Jobbeschreibung

Job Summary

Support daily office operations by managing communications, scheduling, document preparation, and administrative tasks to enable efficient workflow and assist senior management in achieving organizational goals.

Responsibilities

• Provide day-to-day administrative and clerical support to ensure smooth and efficient office operations.

• Handle general office duties, including answering phone calls, responding to emails, and managing incoming and outgoing correspondence.

• Schedule and coordinate meetings, appointments, and travel arrangements for staff and management.

• Prepare meeting agendas, take accurate meeting minutes, and distribute relevant documents and follow-up actions to the appropriate parties.

• Assist in organizing company events, conferences, meetings, and training sessions.

• Maintain accurate, organized, and up-to-date filing systems, including both electronic and physical records.

• Prepare, edit, format, and organize documents, reports, presentations, and other business materials as required.

• Provide administrative support to senior management, including calendar management, meeting coordination, and follow-up on assigned tasks.

• Assist with preparing reports, spreadsheets, presentations, and other materials for meetings and business activities.

• Conduct basic research, gather information, and compile data to support various projects and reports.

• Coordinate administrative matters with internal departments, external vendors, and other stakeholders when required.

• Perform other administrative duties and ad-hoc tasks as assigned.

Required competencies and certifications

• Minimum Diploma and above.

Preferred competencies and qualifications

• Excellent organizational and time-management skills, with the ability to prioritize tasks and manage multiple responsibilities effectively.

• Strong attention to detail and accuracy when handling documents, records, and administrative tasks.

• Good written and verbal communication skills.

• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.

• Ability to work independently with minimal supervision and contribute effectively as part of a team.

• Responsible, proactive, well-organized, and willing to learn.

• Entry-level candidates and fresh graduates are welcome to apply. Training and guidance will be provided.

Other Information

Work Environment

• Open office concept with free seating and a view
• Chill vibes
• Work-life balance

Only shortlisted candidates will be contacted via Email or Phone call