ADMIN ASSISTANT

KING'S DREAM CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

KING'S DREAM CONSTRUCTION PTE. LTD. is seeking an Office Administrator in Singapore to handle a broad range of admin tasks, from calls and emails to staff records and pass applications. The role includes assisting with onboarding, claims processing, and vehicle administration.

Experience in business administration is preferred; male candidates are favored. This position requires the ability to lift heavy materials and to work independently in a dynamic office environment.

Qualifications

• Diploma or degree in Business Administration required.
• Ability to work independently, with lifting of heavy materials.
• Male candidates preferred for the position.
• Experience related to the admin/office role is desirable.

Responsibilities

• Handle office admin duties including calls, emails, filing, data entry, reports and correspondence.
• Maintain employee files, databases, and filing systems for documents and contracts.
• Manage full cycle WP/S Pass/EP/insurance/passport/course applications and renewals.
• Track attendance, leave, MC and overtime records.
• Handle medical checkups, insurance and MOM compliance.
• Assist in staff onboarding and offboarding and pass applications.
• Process staff claims and petty cash.
• Manage vehicle insurance, road tax, servicing and inspections; track deliveries.
• Liaise with LTA for fines and document validity for vehicles and staff.
• Raise purchase orders and obtain quotations from vendors.
• Perform daily office cleanliness and general upkeep.
• Assist driver with material/document deliveries.

Skills

Independent work

Heavy lifting

Education

Diploma / degree in Business Administration

Job description

JOB SCOPE:

1. 1.Handle office admin duties, incoming / outgoing calls, emails, filing, data entry, stocks, reports and correspondence
2. 2.Maintain employee personal files, database, filing system for documents, contracts, inventory and order office supplies
3. 3.Manage full cycle of WP/S Pass/EP/Insurance/Passport/Course applications and renewals
4. 4.Track employee attendance, leave, MC and overtime records
5. 5.Handle medical checkups, insurance, and MOM compliance
6. 6.Assist in staff onboarding, offboarding, and pass applications
7. 7.Collect and verify staff claims and process petty cash
8. 8.Manage full cycle of vehicle insurance, LTA road tax and inspections renewals, vehicle servicing/repairs and track deliveries
9. 9.Liaise with LTA for vehicle fines and ensure all vehicles and staff have valid documents
10. 10.Follow up with suppliers, customers and raise Purchase Orders and get quotations from vendors
11. 11.Responsible for daily routine checks and maintaining the general cleanliness of office.
12. 12.Follow driver with outside duties for delivery of materials/documents

REQUIREMENTS:

1. 1. Ability to independent works and lift heavy materials and equipment.
2. 2. Preferred for men the position.
3. 3. Have relates working experiances.
4. 4. Diploma / degrees qualification on Business Administration needed.