Operations Administrative Assistant

MEDICONSULT ASIA PTE. LTD.; Singapore; On-site; SGD 31,000 - 58,000; Full time

Job summary

MEDICONSULT ASIA PTE. LTD. is seeking an organized administrative coordinator in Singapore to handle data entry, invoicing and general office tasks. You will support procurement, order processing and vendor liaison to ensure smooth operations.

The role requires independence, initiative and strong IT skills (Excel, Word, Google Sheets). Office is located around Marymount/Jalan Pemimpin, with day-to-day duties covering international logistics coordination and routine administrative duties.

Qualifications

• Relevant experience in similar capacity.
• Able to work independently.
• Responsible, good team player with initiative.
• Comfortable with IT applications including Excel, Word, Google Sheets.

Responsibilities

• Perform data entry and filing and other admin duties such as invoicing and processing orders.
• Weekly submission of invoices via portal and follow-up duties.
• Stocks take and logistics management.
• Arrange local and overseas courier and dispatch services for timely delivery.
• Liaise with vendors to ensure timely procurement of goods and services.
• Undertake ad-hoc tasks to support management and efficiency.

Skills

Data entry

Invoicing

Administrative duties

Independent worker

IT skills - Excel/Word/Sheets

Tools

Excel

MS Word

Google Sheets

Job description

Responsibilities:

• Perform data entry and filling as well as administrative duties such as invoicing and processing orders etc
• Weekly submission of invoices via portal & follow-up duties
• Stocks take & logistics managment
• Arrange local & overseas courier and dispatch services as needed, ensuring timely delivery of packages and documents
• Liaising with vendors to ensure timely procurement of goods and services
• Undertake any other ad-hoc tasks assigned by management, contributing to the overall efficiency of the department

Key skills & Experiences:

• Relevant experience in similar capacity is preferred
• Able to work independently
• Responsible, excellent team player, independent, and a good level of Initiative
• Comfortable with IT applications including Excel, Ms Word, Google sheet etc
• Office located at Marymount / Jalan Pemimpin