Admin Assistant

Qinda Engineering; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Qinda Engineering is seeking an organized Administrative professional to support day-to-day office operations in Singapore. You will handle calls, emails, and correspondence, maintain supplies and documentation, and assist with HR and onboarding processes.

The role includes procurement support, cost monitoring, and coordination with site teams to ensure smooth project administration. The ideal candidate has a Diploma or related qualification and 1–2 years of admin experience, preferably in

Qualifications

• MS Office proficiency required.
• Strong organization and time-management skills.
• Good communication and attention to detail.

Responsibilities

• Manage day-to-day office operations, filing systems and correspondence.
• Handle incoming calls, emails and enquiries professionally.
• Maintain office supplies, equipment and inventory.
• Prepare, update and maintain project documents such as purchase orders.
• Coordinate with site supervisors, engineers, subcontractors and consultants on administrative matters.
• Assist in managing foreign worker matters such as medical check-ups, training records and accommodation arrangements.
• Maintain staff attendance records and site manpower lists.
• Support onboarding of new staff.
• Issue and process purchase orders, delivery orders and invoices.
• Source and liaise with suppliers for quotations.
• Assist in monitoring project expenses and maintaining cost records.
• Support preparation of monthly reports and claims.
• Maintain records for audits, MOM inspections, and ISO documentation.

Skills

MS Office

Organization

Time management

Multitasking

Communication

Education

Diploma in Business Administration or related fields

Job description

1. General Administration

• Manage day-to-day office operations, filing systems, and correspondence.
• Handle incoming calls, emails, and enquiries professionally.
• Maintain office supplies, equipment, and inventory.

2. Project Documentation & Coordination

• Prepare, update, and maintain project documents such as purchase orders
• Coordinate with site supervisors, engineers, subcontractors, and consultants on administrative matters.

3. HR & Manpower Support

• Assist in managing foreign worker matters such as medical check-ups, training records, and accommodation arrangements.
• Maintain staff attendance records and site manpower lists.
• Support onboarding of new staff.

4. Procurement & Finance Support

• Issue and process purchase orders (POs), delivery orders (DOs), and invoices.
• Source and liaise with suppliers for quotations.
• Assist in monitoring project expenses and maintaining cost records.
• Support preparation of monthly reports and claims.

5. Compliance & Safety Support

Maintain records for audits, MOM inspections, and ISO documentation.

Skills & Requirements

• GCE ‘O’/‘A’ Levels, NITEC, Higher NITEC, or Diploma in Business Administration or related fields.
• At least 1–2 years of administrative experience; construction industry experience is an advantage.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Strong organization, coordination, and time-management skills.
• Able to multitask and work independently.
• Good communication skills and attention to detail.