ADMIN ASSISTANT

CHARNO PTE. LTD.; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

CHARNO PTE. LTD. in Singapore is seeking an HR Admin staff to manage work passes, employee records, timesheets, and liaise with government agencies. The role requires coordinating with agencies, keeping accurate documentation, and supporting yearly renewals and audits.

The position is office-based at 9@Tagore, with standard weekday hours and a Saturday half-day; bilingual English/Chinese proficiency is essential for internal and external communication.

Qualifications

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Bilingual in English and Chinese to liaise with colleagues and external partners.
• Strong problem-solving and multitasking abilities.

Responsibilities

• Handle work pass applications, issuances, renewals and cancellations.
• Coordinate with agencies and interview processes for staff hiring when needed.
• Maintain staff records and timesheets in QUICKHR and filing systems.

Skills

MS Office

Bilingual English/Chinese

Job description

Key Responsibilities

• Handle work pass applications, issuance, renewals and cancellations.
• Engage with employment agencies/co-ordinating on interviews from newspapers job posting for staff hiring when needed.
• Register and manage employees' profiles and timesheets in QUICKHR.
• Liaise with government agencies (MOM, IRAS, etc.) as required.
• Arrange course registration/renewals for new/existing employees when needed.
• Maintain accurate filing of documents (hardcopy and Share Point).
• Prepare and submit monthly pest control and bi-monthly deep cleaning reports to HQ.
• Assist with annual renewals (insurance policies, fire extinguisher calibration, electrical installation licence, SFA licence, pest control and floor trap maintenance).
• Coordinate supply replenishment/purchasing for outlets when needed.
• Assist with year-end bookkeeping and IRAS submissions when needed.
• Respond to phone calls, WhatsApp messages and emails promptly.
• Seek approval from Manager/Director on financial & HR matters.
• Perform other ad-hoc duties such as arranging repair works/services for outlets.

Working Hours:

Monday-Friday 9:00 am-6:00 pm (in office) and Saturday 9:00 am-1:00 pm (WFH)

Workplace Location:

9@Tagore, Postal Code 787472

Nearest MRT Station:

Lentor MRT (TES) Bus No: 138, 167, 169, 860, 980

Requirements:

• Strong problem-solving and multitasking skills.
• Able to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Bilingual in English and Chinese (to liaise with Chinese speaking colleagues and external partners)

Additional Information I Other Remarks

• We welcome applications from Singapore Citizens and Permanent Residents.
• This role does not have Work/Employment Pass sponsorship.