Admin Assistant

Orion Systems Integration Pte Ltd; Singapore; Presencial; SGD 30.000 - 42.000; Jornada completa

Descripción de la vacante

Orion Systems Integration Pte Ltd in Singapore seeks an Administrative Assistant to support daily office operations with accuracy and professionalism. You will manage calls, mail, scheduling, and basic IT/vendor liaison, delivering reliable admin support.

The ideal candidate has at least 1 year of experience, is a team player, and can commence ASAP. Proficiency in Microsoft Office and strong organizational skills are important for maintaining inventories, contracts, attendance records and staff

Formación

• Able to commence work ASAP is an added advantage.
• At least 1 year working experience is required.
• Candidate must possess at least Secondary School / N-Level.
• Positive attitude, team player, committed and resourceful.

Responsabilidades

• Answer phone calls and attend to walk-in guests.
• Check and collect office mail; receive and distribute incoming documents and parcels.
• Coordinate printing of name cards and prepare staff correspondence updates.
• Maintain inventory of office and pantry supplies; place orders when necessary.
• Assist in renewing office service contracts and liaise with vendors.
• Assist with hotel bookings and air ticket reservations for employees.
• Support visa application processes as needed.
• Compile monthly staff claims for submission.
• Arrange training programs or sessions for staff as needed.
• Monitor and update employee attendance and leave records.
• Maintain and update the company asset list and liaise with IT/vendor support.
• Provide general administrative support and perform ad-hoc tasks as assigned.

Conocimientos

Organization

Communication

Customer service

MS Office

Educación

Secondary School / N-Level

Herramientas

Microsoft Office

Descripción del empleo

We are looking for a responsible and detail-oriented Administrative Assistant to support daily office operations and ensure the smooth functioning of administrative tasks. The ideal candidate will be proactive, organized, and capable of handling a variety of office support duties with accuracy and professionalism.

Job Description

• Answer phone calls and attend to walk-in guests.
• Check and collect office mail; receive and distribute incoming documents and parcels.
• Coordinate the printing of name cards and prepare staff correspondence updates.
• Maintain inventory of office and pantry supplies; place orders when necessary.
• Assist in renewing office service contracts (e.g., Singtel, Aircon servicing, Water filter, Electricity, Copier Machine and others).
• Assist with hotel bookings and air ticket reservations for employees.
• Support visa application processes as needed.
• Compile monthly staff claims for submission.
• Arrange training programs or sessions for staff as needed.
• Monitor and update employee attendance and leave records.
• Maintain and update the company asset list (e.g., laptops, peripherals, PPE).
• Act as the point of contact between staff and external IT support/vendors.
• Provide general administrative support and perform ad-hoc tasks as assigned.

Job Requirements

• Able to commence work ASAP is an added advantage
• At least 1 year working experience is required
• Candidate must possess at least Secondary School/"N" Level
• Positive attitude, team player, committed, responsible and resourceful