Admin Executive

Initium 22 Pte. Ltd.; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Initium 22 Pte. Ltd. in Singapore is seeking an organized Administrative Assistant to manage calendars, handle correspondence, and provide personal support.

You will ensure documentation is accurate, maintain filing systems for easy retrieval and compliance, and respond promptly to client inquiries via WhatsApp or email.

This office-based, 5-day role includes training and guidance, with opportunities to take initiative and work independently.

Qualifications

• Prior experience in administrative or personal assistant roles.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills and ability to multitask effectively.
• Good communication skills (written and verbal).
• Proactive, takes initiative, and able to work independently.

Responsibilities

• Manage appointments Google Calendar
• Review and process documentation with a high level of accuracy and attention to detail
• Maintain filing systems for easy retrieval and compliance purposes
• Manage email correspondence in a timely and professional manner
• Support preparation and submission of documentation
• Respond to client enquiries (e.g. WhatsApp, email) promptly and professionally, ensuring timely follow-ups
• Provide general administrative and personal support, and handle ad-hoc duties as assigned

Skills

Administrative experience

Multitasking

Written & verbal communication

Independence / initiative

Mandarin communication

Tools

Microsoft Office

Job description

Key Responsibilities

• Manage appointments Google Calendar
• Review and process documentation with a high level of accuracy and attention to detail
• Maintain filing systems for easy retrieval and compliance purposes
• Manage email correspondence in a timely and professional manner
• Support preparation and submission of documentation
• Respond to client enquiries (e.g. WhatsApp, email) promptly and professionally, ensuring timely follow-ups
• Provide general administrative and personal support, and handle ad-hoc duties as assigned

Performance Expectations

• Accuracy:Able to complete tasks with minimal errors and strong attention to detail
• Responsiveness:Emails and client enquiries to be attended to within 1–3 working days
• Efficiency:Able to manage and complete tasks within stipulated timelines
• Ownership:Proactive and takes initiative to follow up on pending matters without constant supervision
• Organisation:Maintains clear, structured, and up-to-date records

Requirements

• Prior experience in administrative or personal assistant roles is preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organisational skills and ability to multitask effectively
• Good communication skills (written and verbal)
• Proactive, takes initiative, and able to work independently

Language Requirement

• This role requires communication with Chinese-speaking clients. Candidates should be able to converse and write in Mandarin to support client needs.

Work Environment

• 5-day work week
• Office-based role in Singapore
• Training and guidance will be provided