Admin and Operation Assistant

ORIENT NATURAL RESOURCES PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

ORIENT NATURAL RESOURCES PTE. LTD. seeks a capable Coordinator to assist the operation department in Singapore. You will support delivery order checks, supplier liaising, invoicing verifications, and project documentation, plus manage reports for the Project Manager.

Ideal candidates have a Diploma, strong MS Office skills (Excel), good administrative and organizational abilities, and clear communication with site workers. Mandarin proficiency is a plus for Mandarin-speaking sites.

Qualifications

• Diploma holder preferred.
• Proficient in MS Office, especially Excel.
• Experience in project coordination and administrative work.
• Strong administrative and organizational skills.
• Good communication with site workers and supervisors.
• Meticulous with attention to detail.
• Mandarin-speaking ability is a plus.

Responsibilities

• Check delivery orders against delivery reports and consolidate data.
• Assist in creating purchase orders and liaise with suppliers.
• Monitor and verify discrepancies in supplier invoices.
• Support Project Manager with documentation tasks.
• Produce and manage reports required by the Project Manager.
• Assist sites in ordering items and track delivery and billing.
• Coordinate with site office for administrative support.
• Handle ad-hoc tasks as assigned.
• Provide basic admin tasks: filing, data entry, and document handling.

Skills

MS Office

Excel

Communication

Coordination

Administration

Detail-oriented

Mandarin

Education

Diploma

Job description

Job Description

Your main role is to assist the operation department. Below are some of the jobs that may be assigned to you.

• Checking delivery orders slip with delivery reports and consolidating data into one report for management use.
• Assist in creating PO and liaise with supplier.
• Monitor, verify any discrepancies with supplier invoices.
• Assist Project Manager in all kinds documentation works whenever needed.
• Manage all sorts of reports as required by the Project Manager.
• Assist operation sites in ordering any items from supplier and follow up with delivery and billing.
• Liaise with the site office on any administrative support needed.
• Perform any ad-hoc tasks or duties as assigned,
• Provide basic administrative support including but not limited to filing, data-entrying, collating documents, receiving, sorting, photocopying.

Requirements:

• Prefer Diploma holder
• Competent in MS Office (especially Microsoft Office Excel)
• Experience in project coordination administrative work.
• Good administrative & organizational skills.
• Good communication skills especially with site workers and site supervisors
• Meticulous and able to consistently pay attention to details.
• Proficiency in Mandarin (spoken) is a plus as our site workers mainly speaking in mandarin for easier communication.