site admin

QINGJIAN INTERNATIONAL (SOUTH PACIFIC) GROUP DEVELOPMENT CO., PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

QINGJIAN INTERNATIONAL (SOUTH PACIFIC) GROUP DEVELOPMENT CO., PTE. LTD. is seeking an Administrative Assistant to support daily project operations, manage mail and documentation, and compile monthly reports across departments.

You will coordinate purchases, liaise with suppliers and sub-contractors, and monitor performance to meet project requirements. Bilingual English/Mandarin is required for stakeholder communication.

Qualifications

• At least 1 year of HDB working experience in the related field.
• Bilingual in English and Mandarin to liaise with Mandarin-speaking stakeholders.

Responsibilities

• Assist Project Manager on daily administration work.
• Administrative support to general worker issues such as work passes, accommodation, transport, attendance record, etc.
• Sort and deliver incoming and outgoing mails, documents reports, drawings.
• Keep track and compile monthly administration reports for various project departments
• Ensure that all purchases are properly made and coordinated within the organization
• Interface with suppliers and sub-contractors and meet the specified requirement
• Evaluate, select and monitor the supplier and sub-contractors’ performance
• Assess the supplier and sub-contractors’ performance
• Keep all purchasing records such as purchase requisitions, purchase orders, suppliers’
• Quotations, approved supplier’s lists, evaluation records etc
• Match requisitions and verify price against invoices, data entries of all purchases
• Provide purchase information

Skills

Administrative

Purchasing

Supplier management

Bilingual EN/Mandarin

Job description

Job Description

• Assist Project Manager on daily administration work.
• Administrative support to general worker issues such as work passes, accommodation, transport, attendance record, etc.
• Sort and deliver incoming and outgoing mails, documents reports, drawings.
• Keep track and compile monthly administration reports for various project departments
• Ensure that all purchases are properly made and coordinated within the organization
• Interface with suppliers and sub-contractors and meet the specified requirement
• Evaluate, select and monitor the supplier and sub-contractors’ performance
• Assess the supplier and sub-contractors’ performance
• Keep all purchasing records such as purchase requisitions, purchase orders, suppliers’
• Quotations, approved supplier’s lists, evaluation records etc
• Match requisitions and verify price against invoices, data entries of all purchases
• Provide purchase information
• Alert management of purchases of excessive amount
• Alert management of avoidable purchases
• Handle projects as assigned by the Management

Requirements

• At least 1 Year(s) of HDB working experience in the related field is required for this position.
• Bilingual in English and Mandarin to liaise with Mandarin speaking stakeholders.