Project Admin Assistant

HUENG LUEI CO PTE LTD; Singapore; On-site; SGD 32,000 - 46,000; Full time

Job summary

HUENG LUEI CO PTE LTD is seeking an administrative assistant to support the project team at the site in Singapore. The role involves filing, documentation, and coordinating with vendors and internal departments to ensure smooth site operations.

The ideal candidate has at least 1 year of admin experience, strong MS Office skills, and good organizational abilities. Mandarin English bilingual ability is preferred to liaise with Mandarin-speaking counterparts.

Qualifications

• Minimum GCE O Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (preferably in construction or engineering).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organizational and communication skills.
• Able to work independently and as part of a team.
• Bilingual in English and Mandarin preferred (to liaise with Mandarin-speaking counterparts).

Responsibilities

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing, and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients, and internal departments.
• Support daily operations to ensure smooth workflow at the site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of the meeting.

Skills

Administrative skills

Microsoft Office

Communication skills

Teamwork

Bilingual English Mandarin

Education

GCE O Level

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Responsibilities

• Provide daily administrative support to the project team at the site.
• Prepare and maintain documentation, filing, and reports.
• Handle office supply procurement and inventory control.
• Assist in scheduling appointments and meetings.
• Liaise with vendors, clients, and internal departments.
• Support daily operations to ensure smooth workflow at the site.
• Coordinate and arrange logistics such as air and sea shipments.
• Attend weekly site meetings and take minutes of the meeting.

Requirements

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (preferably in the construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Good organizational and communication skills.
• Able to work independently and as part of a team.
• Bilingual in English and Mandarin preferred (to liaise with Mandarin-speaking counterparts).