Admin and HR Officer

Innivate Pte Ltd; Singapore; On-site; SGD 33,000 - 36,000; Full time

Benefits offered by this job

Salary: S$3,000 – S$3,200

Profit Sharing

Flexible Benefits

Group Medical Insurance

Weekday schedule

Stable environment

HR & Admin growth

Job summary

Innivate Pte Ltd in Ubi, Singapore, is seeking an Admin & Human Resources Executive to join our team. You will handle a varied mix of HR and office administration tasks, from recruitment and work pass matters to vendor coordination and governance paperwork.

The ideal candidate has 1–3 years HR/administration experience, good English, and strong attention to detail. This is a full-time, Monday–Friday role with a competitive salary and benefits.

Qualifications

• Minimum NITEC / Higher NITEC / Diploma in HR, business admin or related field.
• 1–3 years HR and administrative experience preferred.
• Experience with work pass/documentation is an advantage.

Responsibilities

• Manage day-to-day HR activities including recruitment, onboarding, and exit processes.
• Handle work pass matters including applications, renewals, and monitoring expiry dates.
• Prepare employment contracts, letters, and HR documents.
• Maintain accurate employee records including attendance and leave.
• Coordinate staff training and related records.
• Process government-related claims and insurance records.

Skills

English communication

Organisational skills

Discretion & confidentiality

Multitasking & prioritisation

Independent work

Education

NITEC / Higher NITEC / Diploma in HR or Business Admin

Tools

Microsoft Office

Job description

Admin & Human Resources Executive

Innivate Pte Ltd | Ubi, Singapore
Salary: S$3,000 – S$3,200 per month
Full-Time | Monday to Friday | 8:30 AM – 5:30 PM

Join Our Team!

Innivate Pte Ltd is looking for a responsible, organised and hands‑on Admin & Human Resources Executive to join our team in Ubi.

This is a great opportunity for someone who enjoys a varied HR and administrative role and wants to gain broad exposure across employee management, work pass matters, government claims, office administration and management support.

If you are detail‑oriented, dependable and comfortable handling multiple tasks, we would like to hear from you!

Key Responsibilities

Human Resources

• Manage day-to-day HR activities including recruitment, onboarding, employee confirmation, performance management and employee exit processes.
• Handle work pass matters including applications, renewals, cancellations, appeals and monitoring of expiry dates.
• Prepare HR documents such as employment contracts, confirmation letters, resignation letters, promotion and transfer letters.
• Maintain accurate employee records including attendance, leave and allowances.
• Coordinate staff training and maintain relevant training, work pass, permit and insurance records.
• Process and coordinate government-related claims such as Levy Waiver, NS claims, Maternity/Paternity Leave, Childcare Leave and other applicable schemes.
• Handle employee expense claims and assist with insurance-related claims.
• Support the implementation and maintenance of HR policies and procedures.
• Maintain confidentiality of employee and company information.

Administration

• Manage day-to-day office administration including filing, scanning, documentation and data entry.
• Maintain proper physical and digital filing and record‑keeping systems.
• Prepare basic reports, letters and internal documents.
• Coordinate stationery, pantry supplies, office equipment and facilities matters.
• Liaise with vendors and service providers when required.
• Assist with relevant government grant and funding applications.
• Support the maintenance of ISO‑related documentation.
• Provide administrative support to management and other departments as required.

What We’re Looking For

• Minimum NITEC / Higher NITEC / Diploma in Human Resources, Business Administration or a related field.
• 1–3 years of relevant HR and administrative experience preferred.
• Experience in HR administration, work pass/permit documentation or general office administration will be an advantage.
• Proficient in Microsoft Office, particularly Word, Excel and Outlook.
• Good written and spoken English.
• Strong organisational skills and attention to detail.
• Responsible and able to handle confidential information appropriately.
• Able to work independently and manage multiple priorities.
• Positive attitude with a willingness to learn and take on new responsibilities.

What We Offer

• Competitive salary: S$3,000 – S$3,200
• Company Profit Sharing
• Flexible Benefit Scheme
• Group Medical Insurance
• Monday to Friday working schedule
• Stable and supportive working environment
• Opportunity to develop across both HR and administration functions

Job Details

Company: Innivate Pte Ltd
Location: Ubi, Singapore
Position: Admin & Human Resources Executive
Employment Type: Full-Time
Working Hours: Monday to Friday, 8:30 AM – 5:30 PM
Salary: S$3,000 – S$3,200 per month