Admin

Officestac Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Central location in Jurong East

Professional development

Structured week

Statutory benefits

Supportive culture

Job summary

Officestac Pte Ltd in Singapore is seeking a dedicated Admin to join as a full-time team member in the Jurong East West Region. You will support daily operations, handle license applications, manage calls and emails, coordinate drivers, and monitor inventory.

Fluent in English and Mandarin, you will work with internal teams and external partners, maintain records, and adapt to changing priorities in a busy office. A structured, collaborative workplace awaits with opportunities for development.

Qualifications

• Proven administrative or office support experience.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent in English and Mandarin to liaise with Mandarin-speaking clients/vendors.

Responsibilities

• Handle project admin tasks and general office administration
• Submit and manage license applications via LicenseOne / government portals
• Answer incoming calls and emails, respond to enquiries, and update customer records
• Coordinate driver schedules and liaise with courier services for deliveries
• Manage inventory of storage goods, track stock levels using Excel, and order project items
• Handle incoming/outgoing mail and courier consignments
• Follow up on sales calls/enquiries and support the director with ad-hoc tasks
• Resolve delivery-related issues and perform other duties as assigned

Skills

Organisational skills

Time management

MS Office

Bilingual EN/Mandarin

Independent worker

Tools

Microsoft Office Suite

Job description

About the role

We are seeking a dedicated and organised Admin to join the Officestac Pte Ltd team in a full-time capacity. Based in the Jurong East West Region, this is a key administrative position that will provide essential support to our business operations. As an Admin, you will be the backbone of our office, ensuring smooth daily operations and supporting team to achieve our objectives. This role is critical to maintaining our operational efficiency and supporting the wider team to deliver excellent results.

What you\'ll be doing

• Handle project admin tasks and general office administration


• Submit and manage license applications via LicenseOne / government portals


• Answer incoming calls and emails, respond to enquiries, and update customer records


• Coordinate driver schedules and liaise with courier services for deliveries


• Manage inventory of storage goods, track stock levels using Excel, and order project items


• Handle incoming/outgoing mail and courier consignments


• Follow up on sales calls/enquiries and support the director with ad-hoc tasks


• Resolve delivery-related issues and perform other duties as assigned

What we\'re looking for

• Proven experience in an administrative or office support role / fresh graduates welcome to apply


• Excellent organisational and time management skills with strong attention to detail


• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)


• Fluent in English and Mandarin to liaise with Mandarin-speaking clients/vendors


• Professional telephone manner and customer service orientation


• Ability to prioritise multiple tasks and work independently


• Discretion and confidentiality when handling sensitive information


• Flexibility and willingness to adapt to changing priorities


• Able to handle stressful situations calmly and make sound decisions


• Comfortable with occasional lifting/handling of light goods for inventory tasks

About us

Officestac Pte Ltd is a forward-thinking organisation committed to providing exceptional office support and solutions. We pride ourselves on fostering a collaborative and supportive work environment where every team member contributes to our success. Our company values efficiency, professionalism, and a strong work ethic. We are dedicated to supporting our employees' professional growth and creating a workplace where people can thrive.

What we offer

• Competitive salary commensurate with experience and qualifications


• Full-time employment with a structured working week


• A supportive and inclusive workplace culture


• Opportunities for professional development and training


• Statutory benefits in accordance with local employment regulations


• A central location in the Jurong East West Region with good accessibility