Admin Executive

Mason Industries Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Benefits offered by this job

Job stability

Career development opportunities

Professional environment

Job summary

Mason Industries Pte Ltd is seeking an Admin Executive to join our team in the Tuas West Region. This full-time role supports multiple departments, maintains documentation, and coordinates meetings and events while ensuring efficient office operations.

Based in Singapore, you’ll contribute to onboarding, HR tasks, and procurement, within a professional and collaborative environment. You will work with a team across departments, managing office systems and ad hoc projects to sustain high

Qualifications

• . Secondary education qualification or equivalent; relevant administrative/office support experience.
• . Experience in administrative support, preferably in industrial/manufacturing environments.
• . Proficiency in MS Office applications (Word, Excel, Outlook).
• . Strong organisational and time management skills with the ability to prioritise multiple tasks.
• . Excellent written and verbal communication with a professional demeanour.
• . Attention to detail and accuracy in administrative tasks.
• . Ability to work independently and collaboratively across the organisation.
• . Flexible and adaptable to changing business needs.
• . Experience with office management systems and databases is advantageous.
• . Knowledge of Singapore workplace regulations and compliance beneficial.

Responsibilities

• Managing general office administration tasks including scheduling, correspondence, filing and record keeping
• Providing diary management, meeting coordination and event organisation support to management and departments
• Processing and maintaining invoices, purchase orders and internal reports
• Liaising with internal departments and external parties to ensure smooth workflow
• Assisting with onboarding new employees, maintaining personnel files and coordinating staff activities
• Managing office supplies and equipment inventory; coordinating procurement
• Providing reception support and directing enquiries
• Maintaining office systems and procedures for operational efficiency
• Undertaking ad hoc administrative tasks and special projects as required
• Liaising with other departments to ensure efficient workflow
• Assisting with various projects and ad-hoc tasks as required

Skills

Strong organisational skills

Time management

Excellent communication

Attention to detail

Independent with teamwork

Flexibility

Education

Secondary education qualification or equivalent

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

About the role

Mason Industries Pte Ltd is seeking an Admin Executive to join our team in the Tuas West Region. This is a full-time position that plays a crucial role in ensuring the smooth and efficient operation of our administrative functions. As an Admin Executive, you will be the backbone of our office operations, providing essential support to various departments and helping to maintain the high standards of organisation and professionalism that Mason Industries is known for. This role offers the opportunity to make a tangible impact on daily business operations whilst developing your administrative expertise within a dynamic industrial environment.

What you'll be doing

• Managing general office administration tasks including scheduling, correspondence, filing and record keeping

• Providing comprehensive support to management and departmental teams through diary management, meeting coordination and event organisation

• Processing and maintaining accurate administrative documentation, including invoices, purchase orders and internal reports

• Liaising with internal departments and external parties to facilitate effective communication and workflow

• Assisting with human resources functions such as onboarding new employees, maintaining personnel files and coordinating staff activities

• Managing office supplies and equipment inventory, ensuring adequate stock levels and coordinating procurement

• Providing reception support, greeting visitors and directing enquiries to appropriate departments

• Contributing to the maintenance of office systems and procedures to ensure operational efficiency

• Undertaking ad hoc administrative tasks and special projects as required to support business objectives

• Liaise with other departments to ensure efficient workflow

• Assist with various projects and ad-hoc tasks as required

What we're looking for

• Secondary education qualification or equivalent, with relevant administrative or office support experience

• Proven experience working in an administrative support role, preferably in an industrial or manufacturing environment

• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook

• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively

• Excellent written and verbal communication skills with a professional demeanour

• Attention to detail with a commitment to maintaining accuracy in all administrative tasks

• Ability to work independently whilst collaborating effectively with colleagues across the organisation

• Flexibility and adaptability in responding to changing business needs and priorities

• Experience with general office management systems and databases is advantageous

• Knowledge of Singapore's workplace regulations and administrative compliance would be beneficial

What we offer

• Competitive salary package commensurate with experience and qualifications

• Full-time permanent employment with job security and career stability

• Professional development opportunities to enhance your administrative and technical skills

• A supportive work environment with collaborative team dynamics

• Standard statutory benefits in accordance with Singapore employment regulations

• Opportunities to grow within the organisation and take on expanded responsibilities

About us

Mason Industries Pte Ltd is a respected organisation operating in the industrial sector with a commitment to delivering excellence in our operations and services. We pride ourselves on maintaining high standards of professionalism, efficiency and integrity across all aspects of our business. Our team is composed of dedicated professionals who work collaboratively to achieve our business objectives. We believe in fostering a workplace culture that values hard work, reliability and continuous improvement. Based in the Tuas West Region, we are strategically positioned to serve our clients effectively whilst providing our employees with a stable and growth-oriented work environment.