Bilingual Office Admin & Operations Coordinator

Officestac Pte Ltd; Singapore; On-site; SGD 31,000 - 40,000; Full time

Benefits offered by this job

Central location in Jurong East

Professional development

Structured week

Statutory benefits

Supportive culture

Job summary

Officestac Pte Ltd in Singapore is seeking a dedicated Admin to join as a full-time team member in the Jurong East West Region. You will support daily operations, handle license applications, manage calls and emails, coordinate drivers, and monitor inventory.

Fluent in English and Mandarin, you will work with internal teams and external partners, maintain records, and adapt to changing priorities in a busy office. A structured, collaborative workplace awaits with opportunities for development.

Qualifications

• Proven administrative or office support experience.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluent in English and Mandarin to liaise with Mandarin-speaking clients/vendors.

Responsibilities

• Handle project admin tasks and general office administration
• Submit and manage license applications via LicenseOne / government portals
• Answer incoming calls and emails, respond to enquiries, and update customer records
• Coordinate driver schedules and liaise with courier services for deliveries
• Manage inventory of storage goods, track stock levels using Excel, and order project items
• Handle incoming/outgoing mail and courier consignments
• Follow up on sales calls/enquiries and support the director with ad-hoc tasks
• Resolve delivery-related issues and perform other duties as assigned

Skills

Organisational skills

Time management

MS Office

Bilingual EN/Mandarin

Independent worker

Tools

Microsoft Office Suite

Job description

Officestac Pte Ltd in Singapore is seeking a dedicated Admin to join as a full-time team member in the Jurong East West Region. You will support daily operations, handle license applications, manage calls and emails, coordinate drivers, and monitor inventory.

Fluent in English and Mandarin, you will work with internal teams and external partners, maintain records, and adapt to changing priorities in a busy office. A structured, collaborative workplace awaits with opportunities for development.