Admin operation support

Mason Industries Pte Ltd; Singapore; On-site; SGD 36,000 - 52,000; Full time

Job summary

Mason Industries Pte Ltd is seeking an Admin Operation Support in Tuas West, Singapore. This full-time role centers on keeping administrative operations efficient, handling scheduling, documentation, invoicing, and liaison with departments to ensure smooth workflow across the organisation.

You will maintain filing systems, support management with inquiries and reports, manage office supplies, and help coordinate meetings and events while upholding confidentiality and policy compliance.

Qualifications

• Experience in administrative support and general office duties.

Responsibilities

• Managing administrative tasks including scheduling, correspondence, and document preparation to support operational efficiency
• Coordinating with various departments to facilitate communication and ensure smooth workflow across the organisation
• Maintaining and organising filing systems, both physical and digital, to ensure easy access to important documents and records
• Processing administrative documentation such as purchase orders, invoices, and expense reports with accuracy and attention to detail
• Providing support to management and staff by handling inquiries, preparing reports, and assisting with special projects as required
• Monitoring office supplies and equipment, placing orders when necessary to maintain optimal operational levels
• Supporting the organisation of meetings, events and training sessions, including logistics and administrative preparation
• Ensuring confidentiality of sensitive information and adherence to company policies

Skills

Scheduling

Documentation

Correspondence

Coordination

Filing

Invoice processing

Meetings logistics

Confidentiality

Job description

About the role

Mason Industries Pte Ltd is seeking a dedicated Admin Operation Support professional to join our team in the Tuas West Region. This is a full-time position that plays a crucial operational role in supporting the smooth running of our business activities. You will be at the heart of our administrative operations, ensuring that day-to-day processes run efficiently and effectively. This role is essential to maintaining our organisational effectiveness and supporting our wider business objectives across all departments.

What you'll be doing

• Managing administrative tasks including scheduling, correspondence, and document preparation to support operational efficiency

• Coordinating with various departments to facilitate communication and ensure smooth workflow across the organisation

• Maintaining and organising filing systems, both physical and digital, to ensure easy access to important documents and records

• Processing administrative documentation such as purchase orders, invoices, and expense reports with accuracy and attention to detail

• Providing support to management and staff by handling inquiries, preparing reports, and assisting with special projects as required

• Monitoring office supplies and equipment, placing orders when necessary to maintain optimal operational levels

• Supporting the organisation of meetings, events and training sessions, including logistics and administrative preparation

• Ensuring compliance with company policies and procedures, and maintaining confidentiality of sensitive information

• Performing general administrative duties and assisting with ad hoc tasks to support the smooth operation of the office environment