Reception and Administrative Assistant

Luther Corporate Services Pte Ltd; Singapore; On-site; SGD 29,000 - 42,000; Full time

Benefits offered by this job

Medical coverage

Employee benefits

Collaborative culture

Job summary

Luther Corporate Services Pte Ltd in Singapore is seeking a highly organized Reception and Administrative Assistant to manage front-desk, facilities, and general administrative tasks at our Jurong East office.

You will welcome visitors, handle calls, arrange meetings, and keep the office running smoothly with proactive problem-solving and a courteous, professional approach.

Qualifications

• Experience in receptionist/front desk or administrative support (1+ year preferred).
• Excellent communication and interpersonal skills with a warm, professional demeanor.
• Proactive, detail-oriented, and able to multitask in a fast-paced environment.
• Strong organizational skills and reliability in handling meetings and admin tasks.

Responsibilities

• Greeting visitors and answering inquiries in a friendly, professional manner.
• Managing calls, messages, and directing inquiries to the right team.
• Maintaining a clean, organized reception area and meeting spaces.
• Providing general admin support: filing, photocopying, scanning, data entry.
• Coordinating meetings, scheduling appointments, and calendar management.
• Managing office supplies, stock, and pantry; coordinating catering and coffee machines.
• Receiving mail, packages, and deliveries; maintaining office facilities and equipment.
• Identifying office improvements and helping streamline workflows.

Skills

Front desk

Customer service

Multi-tasking

Communication

Organization

Problem solving

Tools

Microsoft Office

Job description

About the role

We are seeking a highly organized, proactive, and customer-focused Reception and Administrative Assistant to join our team in Jurong East. As the friendly face and backbone of our office, you will take ownership of front-desk, facilities, and administrative operations to ensure everything runs seamlessly.

What you'll be doing

• Welcoming and assisting visitors and clients in a friendly and professional manner

• Handling incoming calls, taking accurate messages, and directing enquiries to the appropriate team members

• Maintaining a professional and organized reception area, ensuring it remains welcoming at all times

• Providing general administrative support, including filing, photocopying, scanning, and data entry

• Assisting with meeting coordination, appointment scheduling, and calendar management

• Managing office supplies and inventory proactively—anticipating stock needs, placing timely orders, and keeping storage areas orderly

• Receiving and distributing incoming mail, packages, and courier deliveries

• Managing the office pantry proactively, keeping snacks, refreshments, and kitchen supplies well-stocked, operating and maintaining the coffee machine, and ensuring communal areas stay tidy throughout the day

• Overseeing office facilities and equipment, serving as the resourceful primary point of contact for air-conditioning servicing, vendor repairs, and general maintenance

• Taking the initiative to identify office improvements, streamline administrative workflows, and handle ad-hoc tasks without waiting to be asked

What we're looking for

• At least 1 year of experience in a receptionist, front desk, or administrative support role

• A naturally proactive and resourceful mindset, with the ability to anticipate needs and solve problems independently

• Excellent communication and interpersonal skills with a warm, professional demeanour

• Strong organizational skills, high attention to detail, and the ability to multitask in a fast-paced environment

• Proficiency in Microsoft Office applications (Word, Excel, and Outlook)

• A positive, team-oriented attitude with a strong sense of responsibility and reliability

• Excellent punctuality and attendance, with the ability to ensure front-desk operations open promptly each day

What we offer

• Competitive salary and performance considerations

• Comprehensive medical coverage and employee benefits

• Supportive, collaborative, and inclusive work culture

About us

We are a professional corporate services firm in Singapore providing corporate secretarial, accounting, tax, and business advisory services to local and international clients. Our experienced team is dedicated to delivering high-quality solutions that help our clients achieve their business goals.