Office Administrator / Office Coordinator

PRESTIGE MEDIA MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

PRESTIGE MEDIA MANAGEMENT PTE. LTD. in Singapore requires an Administrative & Secretarial Professional to support the Director and management team. You will manage correspondence, scheduling, travel, and meetings, and help implement admin policies for efficiency.

You will oversee office operations, facilities, tenancy matters, HR admin, and stakeholder coordination, ensuring compliance and timely execution of tasks in a dynamic environment.

Qualifications

• Secretarial and administrative support experience essential.
• Excellent document handling and filing skills.
• Ability to coordinate multiple tasks and priorities.

Responsibilities

• Provide secretarial and administrative support to Director and management team.
• Manage correspondence, scheduling, meetings, and travel arrangements.
• Develop administrative policies to improve efficiency and maintain records.

Skills

Microsoft Office

Organisation

Communication

Discretion

Multitasking

Education

Diploma or Degree in Business Administration/Management

Tools

Microsoft Office

Job description

Administrative & SecretarialSupport

• Provide full spectrum of secretarial and administrative support to the Director and management team
• Manage correspondence, scheduling, meeting coordination, and travel arrangements
• Develop and implement administrative policies and procedures to improve organisational efficiency
• Maintain accurate records, files, and documentation in compliance with company policies and legal requirements
• Handle ad hoc duties and special projects as assigned by the Director

OfficeOperations & Facilities Management

• Oversee and coordinate daily administrative operations to ensure smooth and efficient office management
• Manage office facilities and resources, including equipment, supplies, and maintenance
• Liaise with building management, vendors, and service providers for office upkeep and repairs
• Monitor and manage office-related expenses and procurement within budget

EmployeeShelter & Tenancy Administration

• Administer tenancy matters for both office and employee shelter premises, including lease renewals, correspondence with landlords, and documentation
• Manage utility bills, service charges, and related payments for the office and employee shelter
• Coordinate move-in and move-out processes for employee accommodation, including room allocation and inventory checks
• Ensure employee shelter facilities are well-maintained, compliant with applicable regulations, and properly documented
• Serve as the primary point of contact for accommodation-related queries from employees and external parties

Human Resources Administration

• Handle employee-related administrative tasks including onboarding, offboarding.
• Assist with leave management, attendance tracking.

Stakeholder Coordination

• Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration
• Identify areas for process improvement and implement solutions to enhance administrative workflows
• Supervise and provide guidance to administrative staff where applicable

Requirements

• Minimum 2–3 years of relevant experience in office administration, operations, or a similar role
• Prior experience managing tenancy, facilities, or employee accommodation is an advantage
• Diploma or degree in Business Administration, Management, or a related discipline preferred
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Able to work independently with minimal supervision and exercise sound judgement
• Strong problem-solving skills with a proactive and hands-on approach
• Well-organised with strong attention to detail and the ability to manage multiple tasks under tight timelines
• Good interpersonal and communication skills for liaising with staff, vendors, and external parties
• Discreet and professional in handling confidential and sensitive information

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM; Saturday: 9:00 AM – 1:00 PM

Location

Jurong East