Admin

Fengsheng Electric Co Pte Ltd; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

Fengsheng Electric Co Pte Ltd is seeking an enthusiastic Admin to join our sales administration team in the Kaki Bukit East Region on a full-time basis. You will support day-to-day operations, manage client records and coordinate inquiries to ensure smooth interactions with our clients.

The role requires strong organisational skills, attention to detail and proficiency in Microsoft Office. Mandarin language ability is a plus for communicating with Mandarin-speaking clients, within a fast-paced

Qualifications

• Proven experience in administrative or office support role.
• Experience in client-facing or sales environment is preferred.
• Proficiency in Microsoft Office suite (Word, Excel, Outlook).

Responsibilities

• Provide administrative support to the sales and client service teams, ensuring smooth day-to-day operations.
• Manage client databases, records and documentation with accuracy.
• Process and coordinate client inquiries, ensuring timely and professional responses.
• Prepare and maintain administrative reports, correspondence and documentation as required.
• Organise and schedule meetings, appointments and events for team members and clients.
• Maintain filing systems, both physical and digital, ensuring information is accessible.
• Support the sales team with administrative tasks including quote preparation, order processing and client follow-ups.
• Assist with general office management duties including supplies ordering and inventory management.
• Liaise with clients and internal stakeholders to gather information and provide updates on administrative matters.

Skills

Organisational skills

Time management

Communication skills

Tools

Microsoft Office

Job description

About the role

Fengsheng Electric Co Pte Ltd is seeking a dedicated Admin to join our growing team on a full-time basis in the Kaki Bukit East Region. This is an exciting opportunity to become a key member of our client and sales administration department, where you will play an essential role in supporting our business operations and ensuring seamless client interactions. As an Admin, you will be at the heart of our office operations, managing critical administrative functions that directly contribute to our company's efficiency and client satisfaction.

Key responsibilities

• Provide comprehensive administrative support to the sales and client service teams, ensuring smooth day-to-day operations
• Manage client databases, records and documentation with accuracy and attention to detail
• Process and coordinate client inquiries, ensuring timely and professional responses
• Prepare and maintain administrative reports, correspondence and documentation as required
• Organise and schedule meetings, appointments and events for team members and clients
• Maintain filing systems, both physical and digital, ensuring all information is organised and easily accessible
• Support the sales team with administrative tasks including quote preparation, order processing and client follow-ups
• Assist with general office management duties including supplies ordering and inventory management
• Liaise with clients and internal stakeholders to gather information and provide updates on administrative matters

What we're looking for

• Proven experience working in an administrative or office support role, preferably within a client-facing or sales environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in Mandarin is advantageous to effectively communicate with Mandarin-speaking clients
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and general computer literacy
• Attention to detail and a commitment to maintaining accuracy in all administrative work
• Professional demeanour with the ability to interact confidently with clients and team members
• Ability to work independently and as part of a team in a fast-paced environment
• A proactive approach to problem-solving and willingness to take on additional responsibilities as needed

What we offer

Fengsheng Electric Co Pte Ltd is committed to creating a supportive and rewarding workplace for all employees. We offer competitive remuneration, a collaborative work environment where your contributions are valued, and opportunities for professional development and career progression. We believe in fostering a workplace culture that promotes work-life balance and employee wellbeing, where your talents can flourish and grow with us.

About us

Fengsheng Electric Co Pte Ltd is a dynamic and forward-thinking company specialising in electrical solutions and services. With a strong commitment to quality, innovation and customer satisfaction, we have established ourselves as a reliable partner in our industry. Our team is driven by a shared vision of delivering excellence in all that we do, and we pride ourselves on our professional standards and dedication to meeting our clients' needs.